Head of Engagement and Cooperation Unit

EFSA - European Food Safety Authority

Head of Engagement and Cooperation Unit

(Stakeholder engagement, outreach and coordination)
Temporary Agent, AD9
EFSA/X/AD/2018/03

EFSA - European Food Safety Authority

Parma, Italy

The text of this call is available in all EU official languages here.

Please send us your application by no later than 15 March 2018 at midnight (local time, GMT +1), following the instructions in the ANNEX.

IS THIS JOB FOR YOU

We are looking for an experienced External Relations and Cooperation manager, an inspirational and collaborative leader who is comfortable with strategic leadership, change management, and networking.

You will drive the execution of EFSA’s strategy towards 2020 and beyond, through building relationships and facilitate stakeholder consultation. You will inform strategic decisions and act as a link to the outside world to promote scientific cooperation and EFSA’s corporate activities.

You will serve as a role model, driving change and improvements and supporting the department’s culture of collaboration.

As the Head of the Engagement and Cooperation Unit you will guide an experienced team, recently reorganised. Your goal will be to strengthen trust in EFSA by increasing the visibility of its work, protecting and enhancing its reputation, and fostering cooperation among partners and stakeholders at national, EU and global level. The unit is composed of approximately 30 staff, organised into three teams: Institutional and Stakeholder Relations; European Cooperation; and International and Inter-Agency Relations and Capacity Building. You will also be responsible for the activities of the Brussels office.

Mission Statement of the Unit

The Engagement and Cooperation Unit serves to improve trust in EFSA by increasing the visibility of its work, protecting and enhancing its reputation, and fostering co-operation among partners and stakeholders at national, EU, and global level. The Engagement and Cooperation Unit, together with the Communication Unit belongs to the Communication, Engagement and Cooperation Department (COMCO).

Value proposition

  • The Engagement and Cooperation Unit has an important bridging function, channelling insights and information into the organisation to inform strategic decisions, and acting as a link to the outside world to promote cooperation and the scientific and corporate activities that it undertakes;
  • Staff in the Communication, Engagement and Cooperation Department (COMCO) department seek to adopt a partnership approach in all that they do, both in the relationships that they develop with colleagues in other EFSA departments and in the way that they engage with external stakeholders.

The jobholder will report to the Head of the Communication, Engagement and Cooperation Department.

Your key responsibilities

Operations supervision

  • Coordinate complex cooperation activities and establish partnerships between internal actors in EFSA and between EFSA and a number of external stakeholders (National Authorities inside and outside the EU, Scientific Communities and EU Institutions, etc.), representing EFSA in international fora when required;
  • Coordinate the organisation of regular fora and meetings (e.g. Advisory Forum) and optimise national and international stakeholders’ engagement through the organisation of conferences, round tables and virtual communities;
  • Actively manage EFSA’s reputation and ensure consistency of communication with a wide variety of stakeholders;
  • Develop and implement a communication and stakeholder mapping and outreach strategy, in line with EFSA’s mandate and the needs and expectations of various stakeholders;
  • Coordinate research efforts of the European and international risk assessment communities through the implementation of the EU Risk Assessment Agenda;
  • Proactively advise the Head of Department on the strategic planning of the department and of the Agency and help define priorities in line with EFSA’s overall strategy and objectives;
  • Manage communication projects and processes by shaping, supporting and coordinating engagement, networking and cooperation activities.

Management

  • Lead, motivate and coach the Unit staff and partner with EFSA’s managerial community, providing professional advice and support and ensuring development and retention of talent;
  • Provide strategic vision, direction and leadership to achieve the Unit’s mission;
  • Manage the Unit’s budget, through sound planning, monitoring and reporting on the implementation of the allocated resources.

WHY EFSA

You will play an active role in an organisation that makes a difference to the lives of 500 million EU citizens.

EFSA employs approximately 450 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.

Read more about EFSA Strategy 2020.

WHAT CAN WE OFFER YOU

Life in Parma

Parma is an elegant city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna. Its centre is rich of art, parks and treasures from different ages. Parma is famous for its food, wine flavours and its variable surrounding landscape with small villages, rich of history and liveliness, medieval castles, and picturesque countryside. Parma is strategically located between major Italian cities like Milano and Bologna, and also within reachable distance to ski resorts, natural parks, seaside and mountains.

Salary and benefits

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal.

The successful candidate will be recruited as Temporary Agent Grade AD9 with the basic salary starting from € 7.714,25, subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations.

In addition to the basic salary, EFSA offers a range of benefits:

  • Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation;
  • A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:

Staff Regulations
Frequently Asked Questions

Find out more about EFSA, visit us @ http://www.efsa.europa.eu.

Please note that the ANNEX represents an integral part of this vacancy and should be consulted before completing your online application form.

This established reserve list may be used for the recruitment of a similar position depending on the needs of EFSA, and will be valid until 31/12/2019 (the validity of the reserve list may be extended).

WHAT ARE THE SELECTION REQUIREMENTS

You must satisfy the following requirements on the closing date for submission of your application:

I. Eligibility criteria

1. General requirements

  • Be national of a Member State of the European Union, Iceland or Norway;
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by laws concerning military service;
  • Be physically fit to perform the duties linked to the post;[1]
  • Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;
  • Meet the character requirements for the duties involved.

2. Qualifications

a) A level of education which corresponds to completed university studies of at least four (4) years attested by a diploma[2] in scientific discipline, political sciences or a related discipline;

OR

b) A level of education which corresponds to completed university studies of at least three (3) years attested by a diploma[2] in scientific discipline, political sciences or a related discipline, and in addition at least one (1) year of professional experience.

3. Experience:

In addition to the above, at least twelve (12) years of proven professional experience[3] acquired after having obtained the qualifications mentioned in point 2 in positions corresponding to the nature of duties of the vacant post. Out of these twelve (12) years, at least six (6) years must have been gained in management functions (Head of Unit, Head of Sector, Team Leader or equivalent).

II. Selection criteria

1. Experience and knowledge

i. At least 6 years of proven experience in a managerial role (Head of Unit, Head of Sector, Team Leader or equivalent), preferably gained in a multicultural environment;

ii. Proven experience in successfully managing and coordinating stakeholder engagement, networking and cooperation activities, in a complex multi-stakeholder environment, preferably at international level;

iii. Proven experience in reputation management in political environments, dealing with societal concerns, similar to those of EFSA;

iv. Proven experience of working in or dealing with the European Institutions and their legal framework, Member States, sister agencies and relevant stakeholders and/or international organisations;

v. Proven experience in a scientific and research environment that consistently attracts high media attention.

2. Competencies

vi. Excellent spoken and written English;

vii. Perseverance and ability to turn strategy into delivery;

viii. Ability to manage and promote change as a creative, value-adding and innovative leader;

ix. Ability to get the best out of a large team, inspire and motivate them, by being approachable and able to listen;

x. Ability to apply strong liaison, negotiation and influencing skills within a complex organisation, and outside;

xi. Ability to deliver timely under significant pressure, ensuring high quality results;

xii. Ability to maintain a high level of professional ethics and integrity;

xiii. Strong political savvy, advocacy and diplomacy skills.

NOTE

In the event of inconsistency or discrepancy between the English version and any of the other linguistic versions of this publication, the English language version shall prevail.

[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.). Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

[3] Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service. Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience.

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