Programme Operations Assistant

AAL Association

Programme Operations Assistant

Part-Time (2 days a week)

AAL Association

Brussels, Belgium

The Programme Operations Assistant will be supporting the Programme Operations team (2 persons) in the execution of all administrative tasks related to the Call Management, monitoring and support actions for funded projects.

Main tasks the assistant will be assigned to execute:

  • Support to the organisation and implementation of the annual Call for Proposal Evaluation:

          A. Sending contracts and preparing the payments of the evaluators;
          B. Organising and preparing the Evaluation Panel Meeting;
          C. Answering questions from evaluators about travel & accommodation;
          D. Providing project information to the association’s members.

  • Support to the monitoring of funded projects and support actions:

          A. Contacting experts for reviews;
          B. Preparing, sending and following-up contracts for experts;
          C. Booking and organising the logistics for physical meetings when necessary;
          D. Preparing payments for experts and participants.

  • General support to the PO team and overall AAL Association office:

          A. Booking of travel & accommodation;
          B. Processing of expenses;
          C. Office management tasks: office supply, room booking, telecommunication;
          D. Creation and management of credentials and email addresses;
          E. Management of the experts’ database;
          F. Upload of project-related documents to the Project Management tool;
          G. Logistics, attendance and general assistance for the annual InfoDay;
          H. Follow up on annual reports to be sent by project coordinators.

The skills and experience that we are looking for:

  • A higher education degree;
  • Good command of English, both spoken and written;
  • Perfect command of Microsoft Office package;
  • Excellent organisational and multi-tasking skills;
  • Excellent verbal and written communication skills;
  • Ability to work in a small, multi-cultural team.

What can you expect:

  • The possibility to work for a pan European programme with a high economic-social impact on citizens across the continent;
  • Play a truly active role within a small and international team;
  • Central and easy to reach location in Brussels, few steps away from the European Parliament.

Interested to apply?

If you are interested in this position, please send your application to: call@aal-europe.eu.

Considering the large amount of applications that we expect to receive, only shortlisted candidates will be contacted.

Closing date for applications: 13th May 2019
Starting date of interviews: Between 24 and 31 May
Expected starting date: Beginning June 2019
Remuneration: based on experience

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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