Financial Administrator

ESM - European Stability Mechanism

Financial Administrator

ESM - European Stability Mechanism

Luxembourg

Deadline for application: 17 October

We are looking for a motivated and skilled Financial Administrator to provide financial, administrative, and clerical services. S/he will perform the day-to-day processing and filing of administrative expenses, mainly staff expense claims, and invoices. The candidate will also provide support in other administrative tasks, such as checking corporate credit card statements and maintaining internal documentation. The candidate should also provide user support for the system that facilitates the procure-to-pay (P2P) process.

The selected person will work in the area of Controlling and Financial Administration under the coordination of the Lead Senior Officer. S(h)e reports to the Head of Finance and Control.

The European Stability Mechanism (“ESM”) is the permanent crisis resolution mechanism for euro area countries. It provides financial assistance to Members facing financing problems, and issues debt instruments to fund this financial support.

The ESM is a unique place to work with around 180 individuals committed to making a difference to the future of the euro area. It recruits talented professionals of any nationality, from both the private and public sector.

KEY ACCOUNTABILITIES

  • Provide administrative support to ensure the efficient processing of expenses in Oracle Fusion;
  • Verify and monitor travel expense reimbursement requests as well as other expense claims according to the expenses policy;
  • Verify expenses in the accounts payable system (Oracle Fusion) in compliance with defined policies and procedures;
  • Manage and monitor on a daily basis the performance of the services provided by the ESM’s travel agency;
  • Monitor execution of payments and reconciliations of credit card statements;
  • Maintain the ESM’s corporate credit card programme;
  • Identify areas of improvement and proactively propose actions/solutions;
  • Support the P2P process at the ESM and its enhancements;
  • Uses technology to support quality and efficiency;
  • Maintain internal policies and written procedures up to date.

KEY BACKGROUND & EXPERIENCE

  • Relevant university degree; a degree in Business Administration is considered an asset;
  • At least 3 years of professional experience in a relevant field (corporate services, accounting, Backoffice or others);
  • Successful experience in working with external service providers;
  • Knowledge of software applications/databases and reporting tools used in the specific area (ideally Oracle);
  • Proficiency in Microsoft Excel;
  • Knowledge of accounting principles (IFRS and EU-GAAP) is considered an asset;
  • Fluency in English, both oral and written, any additional language would be a plus.

KEY COMPETENCIES

  • Excellent interpersonal and communication skills;
  • Ability to interact with tact and diplomacy;
  • Detail-oriented;
  • Strong service orientation;
  • Strong commitment and proactivity;
  • IT savvy skills;
  • Team player;
  • Ability to work quickly and accurately in a fast-paced environment;
  • Ability to organise and prioritise work and perform multiple tasks simultaneously while adhering to deadlines;
  • Strong sense of confidentiality and discretion.

Contract duration: 2 years fixed term.

The ESM aims to provide equal opportunity to all candidates irrespective of their gender, nationality, age, race, culture, education, religious beliefs, sexual orientation, or disability. To further enhance the diversity of our workforce, we particularly encourage women to apply.

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Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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