The International Institute for Democracy and Electoral Assistance — The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization with a mission to advance democracy worldwide, as a universal human aspiration and an enabler of sustainable development, through support to the building, strengthening and safeguarding of democratic political institutions and processes at all levels.
We believe that democracy is a universal human aspiration and an experience that is pursued and lived in different ways around the world. Beyond the basic tenets of citizens’ choice and citizens’ political equality, the critical choices are best made and the quality of democracy is best gauged by those directly concerned: the citizens themselves. We systematically nurture an open and pluralistic understanding of democracy. This is respectful of the national context, and is in line with our non-prescriptive and non-intrusive approach, as well as with the priorities set by national actors.
International IDEA produces, shares and enables the use of comparative knowledge in its key areas of expertise: electoral processes, constitution building processes, political participation and representation, as well as on democracy as it relates to gender and inclusion, conflict sensitivity and sustainable development.
It has its headquarters in Stockholm, Sweden, and offices in the Africa and West Asia, Asia and the Pacific, Latin America and the Caribbean and Europe regions. International IDEA is a Permanent Observer to the United Nations.
The Executive Assistant supports the Secretary-General by providing high-quality administrative assistance. S/he manages the day-to-day routine of an efficient office, in a timely and professional manner. The high-profile nature of the Secretary-General’s office and the confidential nature of the work requires the incumbent to possess an extremely high level of discretion and diplomacy and excellent knowledge of protocol.
The Executive Assistant’s main duties include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. To be successful in this role, the incumbent has excellent organizational skills, is proactive, meets deadlines and communicates effectively in multiple languages.
This position is open to those legally authorized to live and work in Sweden. International IDEA will bear no costs relating to relocation of the selected candidate to the duty station.
International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.