Senior Human Resources Officer

EMBL - European Molecular Biology Laboratory

Senior Human Resources Officer

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Language: English (UK)
Organisation data: Compensation & Benefits
Closing Date: 6 January 2020
Job number: HD01651
Contract Type: Staff Member
Job Function: Senior Administrative Officer (gr. 6-8)

About the team/job

We are looking for a Human Resources Professional who is excited by the challenge of providing an excellent service in a stimulating and diverse international environment. EMBL is an intergovernmental research organization and its Human Resources unit is responsible for approx. 1700 staff from over 80 nations working at its 6 sites across Europe.

You will report to the Head of Compensation and Benefits and act as Officer-in-Charge in their absence.

As part of the team, you undertake a wide range of responsibilities including advice on interpretation and application of Staff Rules and Regulations as well as internal HR procedures and processes, payroll, conditions of service and administration of entitlements. You will coordinate activities within the team and act as the main focal point for the EMBL Pension Scheme.

Your role

More specifically, you will:

  • Coordinate the work of the HR Officers within the team for effective service delivery and liaise very closely with the other HR teams;
  • Provide authoritative advice on payroll and social security matters, interpretation and application of Staff Rules and Regulations;
  • Keep abreast with social security developments that have an impact on EMBL members of personnel;
  • Assist in assessing the level of skills, expertise and knowledge of the team members and coordinate training activities including in the use of ERP systems (e.g. SAP);
  • Serve as focal point for the EMBL pension scheme within Human Resources:
    • Advise on entitlements related to EMBL pension;
    • Support the Secretary to the EMBL Pension Board in pension data requests and provide comprehensive pension reports and statistics to the actuaries and external auditors.
  • Act as the interface between the EMBL Health Insurance Administrator and insured members when required;
  • Monitor and regularly update information related to Staff Rules and Regulations on the HR Intranet Page;
  • Oversee audits and compliances related to HR:
    • Prepare and coordinate responses to queries and recommendations from internal and external auditors including submissions to relevant parties;
    • Monitor third-party contracts performance, invoice submissions and certification.
  • Contribute to establishing transparency and consistency in the interpretation, application, implementation and administration of EMBL Staff Rules and Regulations, policies, procedures and guidelines and acts as appropriate on identified issues arising during operations;
  • Participate in HR working groups and/or projects as required;
  • Perform any other job-related activity required to achieve the goals and objectives of the team.

Full job description can be accessed here.

You have

We are looking for a motivated Human Resources professional who can demonstrate credibility and the ability to develop strong relationships. As our ideal candidate, you will have advanced university degree (Master's degree) in Human Resources Management, Public or Business Administration, with proven relevant HR experience in similar areas of responsibility. In-depth knowledge of payroll processes and procedures, understanding of and experience with ERP systems, significant experience in interpretation of Staff Rules and Regulations with thorough understanding of their application and knowledge of pension schemes principles is required.

Key competencies and required skills are:

  • Strong interpersonal and communication skills;
  • Customer orientated attitude and ability to provide a high level of professional service to all EMBL personnel;
  • Able to work in a standalone capacity, but also in a team setting while building and fostering a harmonious working team environment;
  • Ability to work and deliver quality results under pressure and with tight deadlines;
  • Excellent computer skills, knowledge of Microsoft Office, especially Excel;
  • Confident to challenge established ways of working and develop new practices appropriate to the organisation's future challenges;
  • A conscientious attitude and high numerical accuracy;
  • Ability to present information or draft materials in a clear and concise manner;
  • Ability to analyse complicated matters and to offer different perspectives and problem solving;
  • Fluency in oral and written English.

You might also have

Experience in Human Resources management in international organisations with a diverse workforce is highly desirable. Working knowledge of German is an advantage.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

We are innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome. As part of EMBL's mission, the Administration provides support and services to all members of personnel across six sites in order to promote molecular biology across Europe, and to create a centre of excellence for leading molecular biologists. We aim to establish a dynamic and collaborative work environment across the whole of EMBL to uncover the most of our employees' potential.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

On-site interviews are tentatively planned for second half of January 2020. The ideal starting date is as soon as possible.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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