Senior Project Manager EU Funded Projects

Leiden University

Senior Project Manager EU Funded Projects

Leiden University

Leiden, Netherlands

The Strategy and Academic Affairs Directorate of Leiden University is looking for a Senior Project Manager EU funded projects.

Project description

Leiden University is a member of the EUniWell alliance that unites 7 universities and 102 associate partners drawn from 7 distinct regions of Europe. It presents an action-oriented response to well-being, grounded in research expertise, educational leadership and civic engagement to meet the challenge set out by the Council of the European Union and the OECD. The European Commission supports the further development of the EUniWell initiative as part of its European Universities pilot.

This role presents an exciting opportunity for an experienced project manager to lead on the implementation of this complex EU project in close cooperation with the project managers at the six other institutions, internal stakeholders and the project management team at Leiden University.

Key responsibilities

As a Project Manager you will be responsible for the daily management and implementation of the EUniWell activities at Leiden University under the direct supervision of the coordinator of the International Affairs unit within the department for Strategy and Academic Affairs. You will play a pivotal liaison role with all internal and external stakeholders within this initiative, spanning all Work Packages (WPs) and tasks related to the EUniWell initiative implementation, including:

  • Monitoring the overall progress regarding milestones and deliverables;
  • Operationalisation and timing of all activities in the project;
  • Identification of any unanticipated risks;
  • Acting as the centre of communication between all internal and external stakeholders, including: Prompt liaison with the Head of Unit and the international team of project managers, various committee chairs and task forces;
  • Assisting all WP and Task Leaders in their timely delivery of project outcomes and reporting requirements and manage associated budgets;
  • Champion the preparation of deliverables, including policy statement and annual reports as well as preparation of the technical interim and final reports;
  • Responsible for the overall management and development of the EUniWell database at Leiden University;
  • Identifying additional funding opportunities for further development of this initiative beyond the project timeline, co-drafting and supporting proposal preparation and tender submissions for project development related opportunities in Europe.

Selection criteria

  • An University degree;
  • Minimum 5 years work experience in project management in the higher education sector and/or as a consultant in a related capacity;
  • Extensive experience with the management and implementation of EU contracts and grants in complex organisations, including proposal submissions and reporting;
  • Exceptional organisational and planning skills with the ability to coordinate information and processes involving multiple people/teams;
  • Ability to manage a complex and, at times, heavy workload, to multi-task and take initiative;
  • Good interpersonal and relationship-building skills, with the ability to work collaboratively with staff at all levels within the organisation, listen to and influence others;
  • Common sense approach, with a positive attitude and the ability to adapt to an evolving working environment;
  • Office administration experience, including a proven track record of successfully maintaining databases and office records;
  • Excellent English skills, both written and verbal proficiency at a native level, a good knowledge of Dutch is considered an advantage;
  • Experience of writing for different audiences and purposes, including funding proposals, and presenting information clearly;
  • Cross-cultural sensitivity and appreciation;
  • Familiarity with EU policy development in the area of higher education, research and innovation;
  • Pro-active, self-motivated and result oriented, takes initiative and has the ability to solve problems independently;
  • European national or holder of a valid work permit.

Our organisation

The Administration and Central Services department supports the Executive Board (CvB) in managing Leiden University. The department is also responsible for the policy and decision-making of the CvB. The Administration and Central Services department works closely with the faculties and the expertise centres. The department carries out tasks and provides services relating to finances, staff, legal affairs and strategic communication in the areas of university administration, career advice, appeals and objections procedures and press information and science communication.

Strategy and Academic Affairs is responsible for strategy development and policy advice relating to teaching and research. It is the duty of SAZ to inform and advise the faculties. SAZ prepares for decision-making and applications for new degree programmes, translates legislation into educational practice, develops policy to promote and support student success, promotes the internationalization of the teaching, advises on developments in the research profiles, supports accreditation processes, develops PhD policy, drafts the strategic plan, develops policy on professors and is responsible for the academic integrity policy.

Terms and conditions

We offer a three year position, starting from October 2020 with a probation period of two months. It’s a challenging and inspiring international work environment with ample opportunities for personal and professional development. We offer acompetitive salary in the range of € 3.746,- to € 5.826,- gross per month, depending on experience (pay scale 11-12, in accordance with the Collective Labour Agreement for Dutch Universities), based on a full time position.

Leiden University offers an attractive benefits package with additional holiday (8%) and end-of-year bonuses (8,3%), training and career development and sabbatical leave. Our individual choices model gives you some freedom to assemble your own set of terms and conditions. More information can be found on the website.


Leiden University is strongly committed to diversity within its community and especially welcomes applications from members of underrepresented groups.


Enquiries can be made to Melissa Koops, Coordinator of the International Affairs unit, email, telephone +31 71-5273212.


Please submit online your application no later than 29 September 2020 via the blue button in our application system. Only complete applications will be reviewed by the committee.

The selection procedure will take place between 5-9 October 2020. You are kindly requested to be available in this period.

Enquiries from agencies are not appreciated.

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EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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