Business Development Administrator
Business Development Administrator
ESN - European Service Network
Brussels, Belgium
ESN is an all-round communication agency located in the heart of Brussels with a staff of approximately 50 people, focused on delivering compelling, innovative and creative communication products and services to EU institutions.
In order to boost a growing business development team, we would like to appoint a confident, hands-on and meticulous Business development administrator to support a busy team working on the preparation of competitive tenders for EU communication contracts.
Mission
The role consists of the following activities:
- Maintenance of the company’s repository of CVs and preparation of golden paragraphs/biographies (usually in English);
- Analysis of the administrative requirements of tenders and ensuring ESN’s documents are available and up to date in time for tender submission;
- Liaising with partners and subcontractors to ensure the necessary documents are available and correct in time for tender submission;
- Managing the flow of references within the ESN – ensuring these are up to date and ready to be used in a tender;
- Preparation of the administrative elements of tenders including responsibility for collecting and preparing the different inputs;
- Final production of tenders, including physical production and dispatch;
- Other administrative, clerical and secretarial support for the Business Development team.
Profile
We are looking for a motivated individual with a proven ability to master complex administrative tasks. She or he must be dependable, well-organised and meticulous, and should enjoy maintaining and developing efficient information management systems.
Essential characteristics (please do not apply if you do not match all of these):
- Good coordination skills;
- Excellent written and spoken English;
- Advanced knowledge of MS-Office software – especially Word and Excel;
- Ability to stay cool under the pressure of tight deadlines.
Desirable characteristics:
- Knowledge and understanding of commercial tendering and/or public procurement;
- Relevant academic qualifications.
Process
Candidates matching all of the essential characteristics listed above will be called for a first interview. The interview process will include a practical test.
Contact
Please send an up-to-date CV and a motivation letter using the online form: https://www.esn.eu/application-form.
Candidates matching all of the characteristics listed above will be called for a first interview.
