Lead HR Partner

EMBL - European Molecular Biology Laboratory

Lead HR Partner

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Organisation data: Recruitment and Advice
Job number: HD01970
Contract Type: Staff Member
Job Function: Senior Administrative Officer (gr. 6-8)
Closing date: 31 May 2021

About the team/job

This role is situated at EMBL Heidelberg and manages a team of three HR Partners and is responsible for delivering a high quality service to the groups, teams, units and managers across EMBL's five sites Barcelona, Grenoble, Hamburg, Heidelberg and Rome, supporting them with excellent HR advice and effective processes. The role reports to the Head of Human Resources and is part of the EMBL HR teams at EMBL Heidelberg, specifically working alongside the Recruitment, Contract, Training and Development and Operation Teams.

In this role, you will be responsible for managing HR partners whose roles are to support managers, supervisors and staff, dealing with HR issues as they arise and optimizing processes around each stage of the employee life-cycle. A cross-institute perspective is important to the role. You will be expected to contribute to EMBL-wide initiatives and lead HR-focused strategic projects which aim to continuously improve operations at EMBL.

Your role

Drawing on experience and professional best practice, this role is responsible for leading and developing the HR Partner team members as they work with staff at all levels, guiding them to find solutions and deliver operational excellence. Due to its status as an Intergovernmental Organisation, EMBL runs its own health insurance and social security schemes in the framework of its Staff Rules & Regulations, and is outside the remit of national taxation and employment legislation. Human Resources is part of the COO unit and operates in a matrix management structure.

Hence the role is very varied and calls for a structured approach to operational matters and problem solving, and an ability to work to tight deadlines while remaining flexibile to handle changing priorities across many teams with different perspectives. Excellent teamwork is essential as there are strong interdependencies between HR team members to provide a high quality service to the staff. Good interpersonal and communication skills are also required to support effective collaboration with the wider HR team sited at the EMBL headquarters in Heidelberg and at EMBL-EBI in the UK. The role requires a limited amount of travel within Europe, to meet with stakeholders at EMBL sites.

Main Duties and Responsibilities

  • Lead and manage the HR Partner team to provide high quality support and work closely with assigned EMBL units and managers;
  • Provide general HR advice and support and deliver HR solutions while partnering with managers and staff as a trusted advisor;
  • Provide advice to staff and managers in line with EMBL policies and Staff Rules & Regulations, based on best professional practice, and ensuring fair and consistent treatment;
  • Acting as a role model of professional integrity and best practice, together with your team you will:
    • understand the strategic plans, activities and challenges of the assigned units, their HR implications and provide appropriate advice to meet organisational and unit´s needs;
    • lead HR strategic initiatives to improve polices and processes to support organisational developments;
    • act as a focal and liaison point for managers on all HR matters, including identifying opportunities for improvement, providing creative solutions and assisting with change management initiatives;
    • establish and maintain constructive working relationships with managers and staff;
    • advise on staff and succession planning support and monitor the staff contract renewal process;
    • provide guidance on performance management and career development;
    • provide HR policy guidance and interpretation to managers on workforce matter;
    • ensure fair and consistent treatment of members of personnel in line with EMBL Staff Rules and Regulation and its Internal Polices and guidelines;
    • maintain awareness of administrative issues affecting staff;
    • handle HR aspects of appeals, grievances, performance and disciplinary matters in close cooperation with, as appropriate, the Head of HR, Legal Services, Ombudsperson, Staff Association, DG and/or COO Office;
    • provide project management skills to HR related projects;
    • establish and maintain effective working relationships within the HR team to fully meet the HR principles;
    • maintain equal level of consultation and advice with EMBL sites, remotely and in person;
    • proactively identify, develop and implement improvements to systems and procedures to enhance service efficiency;
    • provide statistics and management information to the assigned units;
    • deliver presentations to staff and managers on specific HR matters as required.

You have

  • University degree and training in human resources management or similar;
  • Minimum 10 years professional HR experience as business partner or similar;
  • Solid track record of proven process improvement;
  • Proven ability to thrive in multicultural and/or matrix management environment;
  • Line management experience;
  • Partnering expertise, working collaboratively to find solutions and handle issues as they arise so that staff and the organisation are supported appropriately;
  • Proven ability to lead, coach and develop;
  • Good organisational skills;
  • High level of professional integrity;
  • Ability to build strong professional relationships and inspire confidence and trust;
  • Excellent teamwork;
  • Excellent spoken and written English.

You might also have

  • Experience in scientific, biotech or academic organisation;
  • Experience working outside home country;
  • Experience working with SAP or similar ERP;
  • Good working knowledge of another European language.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

What else you need to know

We are Europe's flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed term contracts can be renewed up to 9 years in total, depending on circumstances at the time of the review.

If you feel you have the right skills and experience, please apply online submitting your CV and cover letter.

Interviews (held remotely) are tentatively planned to take place between 21 - 25 June 2021.

Apply Now

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2021

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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