Unit Administrator - Cell Biology & Biophysics Unit
Unit Administrator - Cell Biology & Biophysics Unit
(Maternity Cover)
EMBL - European Molecular Biology Laboratory
Heidelberg, Germany
Organisation data: Cell Biology & Biophysics
Job Number: HD02136
Contract Type: Supernumerary
Job Function: Administrative Officer (gr. 4-6)
Contract Duration-Is this renewable to 9 years?: NA
Advertised Grade-Grading: 4, 5 or 6 depending on experience and qualifications
SAP OM-Number: 60038547
Contract Duration-Length of Time (years/months): 12 months
Closing date: 3 June 2022
About the team/job
EMBL is looking for an Administrator to join the Cell Biology and Biophysics Unit at EMBL Heidelberg for an 12 month maternity cover. You will work within a vibrant unit of young scientists from all over the world who value your administrative support in their quest to discover how life works at the molecular level. You will work with a close-knit and fun team of administrative support staff at EMBL.
The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations worldwide. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Barcelona (Spain), Grenoble (France), Hamburg (Germany), Hinxton near Cambridge (UK) and Rome (Italy).
Your role
The Unit Administrator provides a wide range of administrative support for all activities of the Cell Biology and Biophysics Unit. The successful candidate will act as the main point of contact to the Unit and will need strong interpersonal skills, a high level of accuracy and the ability to prioritise tasks as well as multitask.
The successful candidate will also be expected to temporarily perform the duties of the Personal Assistant to the Head of Unit when needed.
General administrative support:
- Providing administrative support to the Head of Unit, Cell Biology and Biophysics Group/Team Leaders and research groups;
- Acting as point of contact for the Unit and answering general queries; and
- Liaising with other departments within EMBL as required.
Specific administrative duties:
- Organising seminars and scientific visitors to the Unit;
- Assisting with conference and travel bookings;
- Supporting recruitment;
- Financial administration, including processing of reimbursements, invoices and reconciliation of payments;
- Event management for up to 150 people;
- Managing Unit communications and mailing lists;
- Coordinating staff meetings and Unit social activities;
- Handling complex and time sensitive shipments, and performing additional tasks as required.
PA support:
- Supporting the Head of Unit PA when required;
- Diary management for the Head of Unit; and
- Preparing meeting agendas and takes committee meeting minutes amongst other tasks as required.
You have
- Relevant education, training and work experience, preferably in an international environment;
- The ability to provide a broad range of administrative;
- Solid knowledge of standard office software, especially;
- The ability to observe deadlines and prioritise;
- Excellent planning and organisational skills, particularly with regards to the completion of multiple parallel tasks as well as a strong attention to detail;
- Persistence in the face of difficult problems or challenges and the ability to remain calm in stressful;
- A service-oriented approach to interactions with researchers; and
- The capacity to work independently as well as a part of an international team;
- A self-motivated;
- Fluency in English with excellent written and oral communication skills.
You might also have
- Working experience in a scientific environment;
- Good working knowledge of German.
Why join us
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary.
What else you need to know
We are Europe's flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1600 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research.
The working language of the institute is English.
In your online application, you will be asked to include a cover letter, CV and the contact details of 3 referees. Further information about the position can be obtained from Adele Rickerby, (adele.rickerby@embl.de), Personal Assistant to the Head of Unit.
