Events Organiser

EBI - European Bioinformatics Institute

Events Organiser

EMBL-EBI - European Bioinformatics Institute

Hinxton, United Kingdom

Organisation data: Training
Job Number: EBI02036
Contract Type: Supernumerary
Job Function: Administrative Officer (gr. 4-6)
Contract Duration-Is this renewable to 9 years?: No
Contract Duration-Length of Time (years/months): 1 year
Advertised Grade-Grading: Grade 4 (monthly salary starting at £2,606.40)
Closing date: 13 July 2022

About the team/job

We are seeking to recruit a temporary Events Organiser for a period of one year (maternity cover).

You will join a small peer group of Events Organisers which forms part of the Training Team at the European Bioinformatics Institute (EMBL-EBI) located at the Wellcome Trust Genome Campus near Cambridge in the UK.

Your role

Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBI's diverse and highly acclaimed programme of training and industry events.

You will be responsible for the administration of events from initial concept to post-event wrap up.

The key tasks will include:

  • International liaison with scientific speakers and trainers from invitation stage through to event reimbursement;
  • Communications and correspondence with event participants;
  • Control of expenditure on assigned events, and delegated responsibility for individual event budgets;
  • Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts and other processes;
  • Coordination of event logistics including catering, technical, transport, international travel and accommodation;
  • Coordination of virtual event logistics including handbooks, video links and communication channels;
  • Programming of non-scientific content of events: social and networking provision, off-site dinners, etc.;
  • On-site and virtual coordination/hosting of events;
  • Preparing financial and statistical reports following events and collating information for funders and partners.

You have

To be successful in this role it is likely you will:

  • Have been responsible for organising both in-person and virtual events, ideally ranging from ten to more than 100 participants, from start to finish;
  • Be comfortable planning several events simultaneously and will be familiar with the needs of professionals travelling to international events as speakers and delegates;
  • Be self-motivated individual with excellent organisational, communication and interpersonal skills, able to work effectively as a part of a team and keep calm under pressure;
  • Have a strong service ethic is a prerequisite and the ability to make delegates feel well looked after is crucial;
  • Have experience of database entry and management and a good knowledge of MS Office applications (especially Excel and Word), email and internet applications;
  • Have excellent written and spoken English language skills and an ambition to work in an international environment.

You might also have

  • There are no formal qualifications required for this role although a diploma or degree in an events or business administration related subject would be an asset.

Why join us

Do something meaningful:

At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.

Join a culture of innovation:

We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.

Enjoy lots of benefits:

  • Flexible working arrangements;
  • Generous time off: 30 days annual leave per year, in addition to eight bank holidays;
  • Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).

What else you need to know

  • Contract duration: This position is a 1 year maternity cover contract;
  • Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities;
  • Job location: This role is based in Hinxton, near Cambridge, UK;
  • How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date - 13th July 2022.

Apply Now

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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