Executive Assistant/Team Administrator

PWYP - Publish What You Pay

Brussels, Belgium

Location: Brussels, Belgium (with flexibility to work from home).
Contract: Full-time, 35 hours per week
Salary and Benefits: 43,745 Euro per annum + benefits worth up to 15% of annual salary
Reports to: The Operations Manager
Closing date: 21 August 2022

The Role

If you want to challenge yourself, work hard and make a real difference in the world, we might just have the role for you!

The PWYP Secretariat is looking for a proactive and adaptable individual with strong communication, relationship building and administrative skills to join our team as the Executive Assistant/Team Administrator of the PWYP Secretariat. This role sits at the very heart of the Publish What You Pay (PWYP) Secretariat and is involved in all areas of the organisation's work. Working closely with the Operations Manager, this role is responsible for the effective operations of the organisation by supporting the Executive Director, Senior Management Team, and PWYP’s legally constituted governing bodies: the Global Council, PWYP EU Board, and PWYP UK Board. Furthermore this role will provide administrative support to the wider secretariat team.

Key Responsibilities

Enhance the effectiveness of the Executive Director and Senior Management Team by providing high quality, proactive executive assistance;
Ensure PWYP meets good governance standards through the successful delivery of all governance meetings and timely administration;
Support the effective management of PWYP by providing administrative and operational support to the wider secretariat team;
Oversee the successful delivery of PWYP in person and virtual events.

Skills, Knowledge and Experience

Bilingual in English and French (essential); other languages are an added advantage;
Qualifications in business administration, business support, events management, or translation are welcome but not essential;
At least 5 years’ experience in a team administrator or executive assistant role; ideally supporting at the executive level of an international organisation;
Experience of managing relationships at board/steering committee level;
Experience with supporting the logistics of international meetings/events/conferences;
Experience in documentation/letter writing and records keeping;
High level of attention to detail and ability to think ahead;
Ability to develop and manage budgets;
Highly proficient in Google suite (Google Drive, Google forms, Google lists, Gmail etc.) as well as Microsoft Office (Excel, Word, PPT);
Experience and good working knowledge of Zoom and other online communication platforms;
The ability to work under pressure and to meet deadlines;
Problem-solving and decision-making skills;
High levels of flexibility and adaptability;
Excellent communication and presentation skills, both written and verbal;
The ability to build relationships at all levels across the organisation and wider network.

Personal Style and Behaviour

Commitment to the vision, mission and values of PWYP;
Actively encourages and feels at home in a diverse and inclusive working environment;
A sense of humour, humility, and collegiality;
Capacity for self-reflection and a commitment to learning and growth;
Comfortable and able to work remotely from home.

About Publish What You Pay

Publish What You Pay (PWYP) is the world’s largest network of civil society organisations working to promote transparency, citizen participation and accountability in the oil, gas and mining sectors. We work with communities in more than 50 countries, to ensure that the revenues generated by natural resource exploitation benefit all citizens, rather than a small elite.

PWYP was established more than fifteen years ago and we have come a long way. From a handful of organisations in 2002, the network has grown to include more than 1,000 civil society member organisations across the world. PWYP was instrumental in the founding of the Extractive Industries Transparency Initiative, the first global standard for good natural resource governance. Our advocacy has led to milestones in accountability, such as legislation that requires major extractive companies like BP and Total to publish what they pay to governments for their natural resources. Combined, these successes have led to billions of dollars of extractive revenues to be publicly disclosed, a level of transparency that seemed unachievable just a few years ago.

We are a growing, fun and dynamic team spread across seven countries and we work with some of the most courageous anti-corruption and human rights activists in the world. We offer an amazing working environment with a focus on personal development.

For more information, please visit https://www.pwyp.org/.

How to Apply

Applications for this role are to be made by clicking the link on the PWYP website; https://www.pwyp.org/about/jobs/ and completing the application form by 21 August 2022.

You are required to provide a cover letter and CV as part of your application. Your cover letter must explain:

your motivation to work for PWYP;
why you want this role;
your relevant skills and experiences with specific reference to the key requirements of the role.

Please kindly note that all applications and CV's must be in English.

N.B. Due to the volume of applications only those shortlisted will be contacted. The first round of interviews are scheduled to take place via Zoom the week commencing 22 August. The final round of interviews will take place in person, in Brussels the week commencing 12 September.

PWYP is an equal opportunities employer.

Don't forget to mention EuroBrussels when applying.

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Executive Assistant/Team Administrator