Organisation data: Course and Conference Office
Job Number: HD02280
Contract Type: Staff Member
Job Function: Administrative Officer (gr. 4-6)
Advertised Grade-Grading: 4 (monthly salary starting from 3.2k EUR after tax + other paid benefits)
Contract Duration-Length of Time (years/months): 3 years (renewable)
SAP OM-Number: 60039222
Closing date: 11 October 2022
As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL's mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily onsite at the striking Advanced Training Centre (ATC). The ATC is EMBL's purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.
Course and Conference Officers are responsible for the end-to-end production of their own assigned conferences, courses and events, working in collaboration with scientific organisers, external clients or partners.
For the current opening we seek a rapid-learning and appropriately experienced events organiser, ideally able to start work in Heidelberg in October 2022, training and learning with us as our extensive programme of events evolves into exciting, new, hybrid formats. We are especially interested to hear from any events professionals who also have an element of software application management to their background. A combination of online and onsite events organisation experience will also be considered an asset in these times. Throughout the pandemic our team is working remotely by default but with increased access to our offices at our Advanced Training Centre whenever COVID-19 restrictions permit.
There will be an occasional requirement to work at evenings and weekends in support of the programme.
Your academic studies and your career to date in events coordination, conference production, courses or other appropriate projects will have prepared you to work on EMBLs busy programme. The CCO needs enthusiastic team players with impressive abilities to self-organise and prioritise so that they can support multiple event projects and tasks simultaneously. Strong administrative, coordination and customer service skills underpin your ability to communicate with and gain the confidence of our scientists, customers and fellow service providers at EMBL.
The Course and Conference Office team is international, creative and collaborative in character. A warm welcome from a motivated and ambitious team of skilled events professionals awaits the right candidate. From audio-visual through catering to accommodation and facilities management, our key internal service partners are reliable and responsive in-house teams who operate to the highest standards. An events marketing team, administrative support and financial management all sit within the CCO, freeing the events teams to focus on their projects. We enjoy clear scientific leadership and direction at a senior level from our parent unit: EICAT-External Training.
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.
We are innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites: in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review. The pathway for Course and Conference Officers at EMBL is commonly up to three consecutive three-year contracts with clear progression opportunities within the team.
1st round of interviews will be held virtually and is tentatively planned for 24/10/2022 & 25/10/2022.
2nd round of interviews will be held at EMBL Heidelberg on 03/11/2022.