Project Support Officer

EBI - European Bioinformatics Institute

Project Support Officer

EMBL-EBI - European Bioinformatics Institute

Hinxton, United Kingdom

Organisation data: Strategic Project Management Office
Job Number: EBI02084
Contract Type: Staff Member
Job Function: Administrative Officer (gr. 4-6)
Contract Duration-Length of Time (years/months): 3 years (renewable to a maximum of 9 years)
Contract Duration-Is this renewable to 9 years?: Yes
Advertised Grade-Grading: Grade 4 (monthly salary from £2674.17 after tax) plus generous benefits
Closing date: 6 October 2022

About the team/job

The Operations and Capital Projects Team oversees capital investment programmes, operational change projects and facilities management at EMBL-EBI. The team works closely with external and internal operational teams to manage large capital investment projects and programmes and supports EMBL leadership by contributing to consultations, external reviews and supporting impact reporting.

EMBL-EBI has been awarded £45m via UKRI's Strategic Priorities Fund to support the continued expansion of its range of open biological data resources until 2024 (phase 1). The Data Infrastructure programme established with the investment, oversees the expansion of data centre capacity, storage, compute and networking and the establishment of new services. Phase 1 of the programme includes three major projects: BioData e-infrastructure; establishment of a BioImage Archive and the construction of a new office building in the Wellcome Genome Campus to accommodate the growing expertise.

Your role

The Project Support Officer will provide vital support to the Data Infrastructure programme manager/director. Your role will include all aspects of project support. This highly-organised, dynamic team member may also be involved on a broad spectrum of project activities within the Operations and Capital Projects Team.

The post holder will directly report to the Programme Manager, and play an important role in project planning, monitoring project schedules, preparing project progress reports, organising meetings and supporting risk and issue management. This will require working closely with senior administration management and liaising with key project stakeholders.

Every project is different and therefore your duties will change accordingly.

  • Ensure the agreed project management methods, standards and processes are maintained throughout the project lifecycle;
  • Organise project meetings, boards and events related to the projects, including minutes, action updates and liaison with stakeholders and suppliers;
  • Assist the programme/project managers in the production and maintenance of project plans;
  • Develop and maintain the project documentation, filing, recording and reporting systems;
  • Coordinate the production/submission of project highlight reports and support programme manager with project documentation;
  • Support programme manager with the organisation of internal and external project/programme reviews and audits;
  • Advise and assist project team members in the application of project procedures, best practices and recording/reporting standards;
  • Maintain risk and issue logs and change control records;
  • Develop and support effective communication mechanisms between the project teams;
  • Assisting in management of programme stakeholder engagement and communication.

You have

  • An undergraduate degree;
  • 2 years + relevant project management or business administration experience;
  • Highly IT literate and proficient with common applications such as MS Office and web-based applications;
  • Experience of recording meeting minutes;
  • Organised with great attention to detail and logical problem solving skills;
  • Excellent planning and organisational skills;
  • Ability to work with a variety of stakeholders to support change management;
  • Persistence to carry tasks through to conclusion;
  • Flexible and positive attitude;
  • An ability to deal positively with change and adapt to new situations;
  • Excellent verbal and written skills;
  • Attention to details and capable of working under own initiative.

You might also have

  • Project management training: PRINCE2 or equivalent qualified;
  • Business administration training;
  • Broad demonstrable experience of successfully supporting projects;
  • Project management tool/software utilisation skills and experience;
  • Experience with technical and operational projects - e.g. IT/Science.

Why join us

Do something meaningful

At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.

Join a culture of innovation

We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.

Enjoy lots of benefits

  • Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances;
  • Flexible working arrangements;
  • Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover);
  • Generous time off: 30 days annual leave per year, in addition to eight bank holidays;
  • Relocation package including installation grant (if required);
  • Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely);
  • Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances;
  • Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

For more details please see our employee benefits page.

What else you need to know

  • Contract duration: This position is a 3 year contract, renewable to a maximum of 9 years;
  • International applicants: We recruit internationally and successful candidates are offered visa exemptions. Read more on our page for international applicants;
  • Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities;
  • EMBL is a signatory of DORA. Find out how we implement best practices in research assessment in our recruitment processes here;
  • Job location: This role is based in Hinxton, near Cambridge, UK. You will be required to relocate if you are based overseas and you will receive a generous relocation package to support you;
  • How to apply: To apply please submit a cover letter and a CV through our online system before 6th October 2022.

Apply Now

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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