The European Organisation for Astronomical Research in the Southern Hemisphere (ESO) is the foremost intergovernmental astronomy organisation in Europe and the world’s most productive ground-based astronomical observatory. ESO carries out an ambitious programme focused on the design, construction and operation of powerful ground-based observing facilities enabling astronomers to make important scientific discoveries.
ESO operates three unique world-class observing sites in northern Chile: La Silla, Paranal and Chajnantor (home to ALMA and APEX), and the ESO Headquarters are located in Garching, near Munich, Germany.
At Paranal, ESO operates the Very Large Telescope, the world's most advanced visible-light astronomical observatory, and will host and operate the southern array of the Cherenkov Telescope Array, the world’s largest and most sensitive high energy gamma-ray observatory. ESO is a major partner in ALMA, the largest astronomical project in existence. And on Cerro Armazones, ESO is building the 39-metre Extremely Large Telescope (ELT), which will become "the world's biggest eye on the sky" and whose operations will be fully integrated into the Paranal Observatory.
Due to the need for additional resources associated with the ELT programme, in the Project Management Department, within the Directorate of Programmes at its Headquarters in Garching, we are advertising for the position of Project and Administrative Assistant.
Working with project managers in the Project Management Department, some of whom are in Chile, your role will be to support ELT project management activities through undertaking related administrative tasks. This will include the support of our document management system (PDM), running collaborative platforms and software tools catering to the needs of the projects. You are expected to work independently on assignments and will be able to set priorities for your own day-to-day activities. You should also have a collaborative attitude, a strong sense of duty and a proactive approach to your work.
The work to be done in your role itself is rewarding, but it will also allow you to contribute to the building of the ELT (https://elt.eso.org) one of the most exciting projects undertaken by ESO. This telescope will enable us to answer key questions about the universe like understanding the nature of dark matter, the period when the first stars and galaxies started to form or the study of Earth-like planets orbiting neighbouring stars.
Your main duties and responsibilities will be split over three areas:
The above responsibilities are not exhaustive and a flexible approach and willingness to adapt to unexpected needs is required.
Head of the Project Management Department.
You should have a minimum of 3 years of experience as an administrative assistant preferably in an international environment. Experience gained in supporting project work or ideally supporting a project management office, or similar responsibilities will equip you well for this role.
We offer an attractive remuneration package including a competitive salary (tax free), comprehensive pension scheme and medical, educational and other social benefits, as well as financial help in relocating your family and the possibility to place your child/children in daycare.
The contract is for a fixed term duration of three years and is subject to successful completion of a probation period. There may be a possibility of extension(s) subject to individual performance and organisational requirements, in particular for the ELT Programme, and as defined in the applicable policies and staff rules and regulations. For any further information, please visit ESO's conditions of employment. Please note that the contract policy and in particular the regulations concerning fixed-term and indefinite contracts are currently under review which may lead to changes in the contractual conditions applicable to this position.
Duty Station: Garching near Munich
Career Path: II
If you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit http://www.eso.org for further details.
Applicants are invited to apply online. Applications must be completed in English and should include a motivation letter and CV. Within your CV, please provide the names and contact details of three persons familiar with your work and willing to provide a recommendation letter upon request. Referees will not be contacted without your prior consent.
Deadline for applications is 5 January 2023.
Interviews are expected to start soon after this date.
An important element in any successful employment relationship is harmony in values between an organisation and its people.
ESO strives for excellence through innovation.
ESO provides outstanding services to its communities.
ESO fosters diversity & inclusion.
ESO believes in the key role of sustainability for its future.
Achieving the above are recognized as only possible on the basis of personal values and attitudes that we expect from our employees: respect, integrity, accountability, commitment, collaboration, and clear & open communication.
Applicants to any ESO role are asked to reflect on their affinity with these values and advised they may be asked about them if called for interview.
ESO has established diversity as an important value of the Organisation, is committed to providing an equal opportunities environment and is actively seeking to promote a diverse, equitable and inclusive workforce.
No nationality is in principle excluded from employment at ESO, however, recruitment preference will be given to nationals of our Member States, host states and strategic partners: Australia, Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Ireland, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, the United Kingdom and Chile, irrespective of gender, age, disability, sexual orientation, ethnicity or religion.