Projects Coordinator (m/f)

Projects Coordinator (m/f)

A.SPIRE

Brussels, Belgium

Full-time
Start date: As soon as possible

A.SPIRE is a European non-profit driving innovation in the process industry, contributing to a climate-neutral and circular economy through the Processes4Planet Partnership under Horizon Europe.

YOUR ROLE WILL INCLUDE

We are looking for a highly-organised, collaborative and reliable colleague with professional drive and a strong sense of responsibility. You will manage European-funded projects and internal projects of the association alike, with a hands-on spirit and applying your knowledge on sustainability and circularity. You will contribute to making an impact and employ your skills to support the green transition. You will act as a link for A.SPIRE projects and innovation areas:

• Management and coordination of EU funded projects: ensuring the smooth running of EU-funded projects. Management and implementation of the actions and deliverables under A.SPIRE responsibility as a partner of the EU-funded projects assigned to you, under thematics such as sustainability, circularity and Industry 5.0;
• Internal projects & Members’ engagement: coordinate internal projects or actions of our association aimed at increasing membership value and industry engagement, and contributing to the area of innovation;
• Programming and Innovation: support the coordination of our members’ working groups assigned to you, fostering effective communication and a supportive environment for collaboration among our members. Your work will contribute to the development of our R&I roadmap, programming activities and events.

PRIMARY RESPONSIBILITIES

MANAGEMENT AND COORDINATION OF THE EU-FUNDED PROJECTS:

• Coordinate with the projects team for adequate retro planning and timely delivery of the projects’ activities;
• Ensure quality and efficient fulfilment of rounded and complete tasks in the EU-funded projects under your assignment as defined in the tasks and work packages;
• Lead the content development and strategic direction of projects, which are co-coordinated by A.SPIRE, ensuring value for members and coherence of actions with the goals of Processes4Planet Partnership;
• Contribute to identifying funding opportunities and to the definition of A.SPIRE’s role in new project proposals, providing the required input linked to the A.SPIRE’s participation.

INTERNAL PROJECTS AND MEMBERS’ ENGAGEMENT:

• Coordinate and implement internal projects of our association aimed at increasing membership value and industry engagement;
• Support to organise A.SPIRE events, including projects’ days;
• Contribute to supporting our members to increase their access to European funding for innovation;
• Membership development to attract and retain members.

PROGRAMMING AND INNOVATION:

• Monitor relevant European policies that affect the R&I funding landscape in Europe, contribute to policy documents and position papers;
• Support our Advisory System bodies, ensure that relevant information from projects is supplied to advisory and working groups;
• Oversee and connect projects contributing to the A.SPIRE innovation areas, extract relevant information that can benefit A.SPIRE members or our stakeholders.

QUALIFICATIONS AND EXPERIENCE

• University degree in environmental science, sustainability, political science, project management, international relations or related field;
• At least 3 years’ experience in EU funds and innovation projects supported by Horizon programme, having been directly responsible for diverse parts of the project management (e.g. proposals preparation, work packages implementation, reporting);
• Understanding of sustainability, circular economy and Industry 5.0 principles, preferably in the context of process industry sectors.

YOUR MINDSET AND SKILLS

• Ownership and proactivity. Can-do attitude. Autonomous;
• Excellent self-organisation, time-management;
• Capacity to prioritise;
• Critical thinking for decision-making;
• Capacity to provide informed recommendations for action to A.SPIRE management;
• Strong skills to retro-plan, monitor and manage collaborative projects;
• Multitask performance and capacity to work well under time constraints;
• Ability to manage, motivate and lead multidisciplinary European partners and members;
• Strategic thinking, capacity to analyse and elaborate stats, and draft reports;
• Strong problem-solving skills;
• Solution-oriented under pressure;
• High-quality delivery and accuracy, meeting deadlines;
• Integrity, rigor and confidentiality;
• Team spirit, discretion and diplomacy;
• Flexible availability for events and meetings in Brussels and Europe.

LANGUAGES, COMMUNICATION AND TOOLS

• Excellent communication skills in English (spoken and written);
• Advanced proficiency in Microsoft Outlook and MS Office (Word, Excel, PowerPoint);
• Ability to create impactful presentations with PowerPoint or other tools;
• Good knowledge of SharePoint or other collaborative tools and of project management tools;
• Knowledge of AI tools applied to work (e.g. Copilot) is an asset.

PRACTICALITIES

• You must have the right to work in Belgium;
• You will be joining a small team. A.SPIRE can reorganise the tasks assigned depending on the evolution of the team composition;
• A.SPIRE reserves the right to adjust the job description and make an offer according to the candidate’s profile and experience.

WHAT DO WE OFFER

• Full-time job-based in the heart of the European quarter in Brussels;
• You will join a friendly, dynamic and international team and have the opportunity to contribute to making an impact on climate and circularity challenges;
• Onboarding, training and support for professional growth and well-being;
• 29 days off to recharge;
• Teleworking up to 2 days/week;
• Monthly gross salary according to experience (13,92 payments/year);
• Hospitalisation insurance, pension scheme, contribution to public transport, home-office allowance, and lunch vouchers;
• A.SPIRE is an equal opportunities employer.

HOW TO APPLY

Suitably qualified and interested candidates are invited to send an application to Evelina Paunksnyte (epa@aspire2050.eu) quoting the following reference “Projects Coordinator”.

Your application should include:

• A cover letter (no longer than 1 page) describing how your profile matches the different job requirements and what the motivation for the position is;
• A CV, including details of two people who can be contacted for references.

Please note that only shortlisted candidates will be contacted.