Operations and Communications Officer

Operations and Communications Officer

CLEPA - European Association of Automotive Suppliers

Brussels, Belgium

About CLEPA

The automotive industry undergoes fundamental change towards climate neutral, digital and ever safer mobility. CLEPA represents the 3.000 companies supplying state-of-the-art components and innovative technology to achieve this transition. Our industry invests €30 billion annually in research and development. Together with the automotive manufacturers, we are the largest private investor in research and innovation in Europe. Over 5 million employees stand for competitiveness and innovation made in the EU.

Automotive suppliers offer the entire breadth of components needed to build vehicles, from the conventional to the electric drive train, chassis, interior, lighting, wheels and electronics, which make mobility safer, more comfortable and increasingly autonomous. New business areas are created around batteries, battery technology and data-based services.

As broad and varied as our offering are CLEPA’s political priorities, from climate to digital to broader sustainability policy and international trade.

About the role

For our offices in Brussels, we are looking for an experienced Operations and Communications Officer to support the CLEPA team in all her activities.

The Operations and Communications Officer will report to the Operations Manager and will be responsible for these main tasks:

• Meetings and events:
  • Follow up of meeting and event calendar;
  • Booking venues and meeting rooms;
  • Organising catering and refreshments;
  • Setting up meeting rooms;
  • Sending invitations, preparing and distribution of meeting documents;
  • Hosting participants and speakers;
  • Logistics during meetings and events;
  • Post-event administration and participant communication.
• Members information and administration:
  • Maintenance of member databases;
  • Support to the invoicing process of membership;
  • Processing of member requests;
  • Drafting, updating and distributing of documents to members;
  • Mentoring of specific information channels;
  • Specific support for European Projects;
  • Administrative support for member working groups and expert groups;
  • General support to different communication channels (e.g. online webinars).
• Other operations and communications related tasks:
  • Meeting and greeting visitors, answering general incoming calls, distributing mail;
  • Arranging travels and processing expenses;
  • Daily contact with office suppliers;
  • Keeping operations inventories up to date;
  • Copying and filing of documents;
  • Follow up of all kind of practicalities at the office (coffee machine, water fountain, dishwasher, fridge…) and follow up of cleaning services;
  • Various administrative or communication tasks to support the CLEPA team.

Who are we looking for?

• Bachelor degree in office management/communications or equivalent;
• Native-level English with excellent written and verbal communication skills – knowledge of French is a plus;
• Highly organised with strong attention to detail;
• Excellent IT skills and experience (Office, CRM, accountancy systems, databases, online event platforms, social media, communication tools…);
• Hands on, flexible team player, open to new challenges;
• Service-minded and self-starting attitude;
• Passion for the future of mobility (experience in the automotive sector is a plus).

What does CLEPA offer?

• A varied job with room for creativity in a dynamic international context;
• Flexible work environment with possibility to work partially remotely;
• Inspiring training and development opportunities;
• A competitive remuneration package;
• Attractive holiday package (42 days in total, 2 weeks in addition to the standard);
• Interesting extra-legal advantages (meal vouchers, eco vouchers, group and hospitalisation insurance, portable computer, phone subscription…);
• Modern office setting close to a green zone (Jubelpark-Parc du Cinquantenaire).

How to apply?

Please send a brief (!) motivation letter and CV to recruitment@clepa.be preferably before 31 March 2023. We will contact you as soon as possible, should your qualifications meet our needs.

IMPORTANT: Please keep in mind that only applications received by email will be considered.

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Belgium      Communication/Public Relations      Industry Association      Operations (Accounts, HR, IT)      CLEPA - European Association of Automotive Suppliers