Accountant (2 Positions)

EMBL - European Molecular Biology Laboratory

Accountant (2 Positions)

EMBL - European Molecular Biology Laboratory

Heidelberg, Germany

Organisation data: Finance
Job Number: HD02390
Contract Type: Staff Member
Job Function: Administrative Assistant (gr. 3-4)
Advertised Grade-Grading: 3 or 4; depending on experience and qualifications (monthly salary starting from 3k - 3.2k EUR after tax plus other benefits)
Contract Duration-Length of Time (years/months): 3 years (renewable)
Closing date: 9 April 2023

About the team/job

EMBL is Europe's life sciences laboratory - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with approx. 2 000 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

We are looking for an Accountant to join us at the European Molecular Biology Laboratory in Heidelberg, Germany. In this role you will be part of the Accounting Unit and will be reporting to one of the Accountants in the Accounting Unit. You will be responsible process accounts payable transactions, accounts reconciliations, VAT and inventory postings.

Your role

Responsibilities will include, but not be limited, to the following:

Accounts Payable

  • Processing/booking of accounts payable transactions in a timely and accurate manner;
  • Reconciliation of open AP items, investigate discrepancies and deal directly with suppliers to resolve issues;
  • Follow up with treasury to ensure timely payment of invoices;
  • Maintaining accounts payable and vendors bank details master data maintenance;
  • Participate in month end closure to ensure delegated tasks are completed and agreed timelines are met;
  • Processing credit card transactions, follow-up on documentation and assisting card administrators when required;
  • Processing staff reimbursements, ensuring proper authorization flows and verifying submitted documentation;
  • Other ad hoc accounts payable duties.


  • Prepare relevant documentation for VAT/tax claim for assigned EMBL site;
  • Ensure timely and accurate claims submission;
  • Follow-up on tax refunds;
  • Reconciliation and analysis of VAT control accounts.

Accounts Receivable

  • Back-up for preparing, processing and booking accounts receivable;
  • Maintaining the 'customer' accounts master data;
  • Assistance in follow-up of payments.

Other finance and administrative operations

  • Assisting in ad hoc accounting projects;
  • Participating in and supporting internal and external audits;
  • Other finance and administrative duties as assigned.

You will work closely with the Finance, Purchasing and Scientific groups as well as external contacts like vendors, debtors and others. The applicant will be required to be flexible in delivering assigned tasks and willing to assist in various areas within the accounting department.

You have

As our ideal candidate, you should have at least 3 years of experience in accounts payable operations. You will be expected to take ownership of areas responsible for, be proactive in problem-solving, self-motivated, diligent in complying with internal controls and continuously develop accounting knowledge.

Experience with modern ERP systems is a prerequisite, preferably with SAP, as well as good knowledge of MS Office, especially Excel and Word. In addition to fluency in written and spoken English, a good working knowledge of German or Spanish language is highly desirable.

You might also have

Previous experience of working in an international organisation or an organisation engaged in research would be an advantage.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.

Enjoy lots of benefits

  • Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances;
  • Flexible working arrangements;
  • Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover);
  • Generous time off: 30 days annual leave per year, in addition to eight bank holidays;
  • Relocation package including installation grant (if required);
  • Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely);
  • Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances;
  • Benefits for non-German applicants: education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

What else you need to know

EMBL Administration units are responsible for supporting all parts of EMBL and for undertaking and delivering long-term strategic administrative planning. With more than 200 staff, in all support areas, ranging from caretakers and gardeners to senior management staff, EMBL Administration provides administrative support to approx. 2 000 members of personnel from in excess of 80 nations. The team is dedicated to maintaining high quality services to staff at all EMBL sites.

Please note that appointments on fixed term contracts can be renewed up to 9 years in total, depending on circumstances at the time of the review.

** Don't meet every single requirement? We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways.

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Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2023

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom