Finance Officer (P1)

WMU - World Maritime University

Malmö, Sweden

Organizational Unit: Finance and Administrative Services
Grade: P1
Duration of contract: Initial two-year fixed-term appointment. Further renewals may be given subject to satisfactory performance

1. Organizational setting

The World Maritime University (WMU) in Malmö, Sweden is a postgraduate maritime university founded by the International Maritime Organization (IMO), a specialized agency of the United Nations. Established by an IMO Assembly Resolution in 1983, the aim of WMU is to further enhance the objectives and goals of IMO and IMO member States around the world through education, research, and capacity building on maritime and ocean related matters to ensure safe, secure, and efficient shipping on clean oceans. WMU is an organization by and for the international maritime and ocean community. Further information regarding all aspects of the University can be found at www.wmu.se.

The Finance Officer position is under the Finance and Administrative Services Unit at WMU’s headquarters in Malmö, Sweden.

2. Main purpose

Responsibilities

The incumbent is responsible for the day-to-day accounting. He/she is required to ensure compliance with WMU finance policies and procedures and financial internal controls.

3. Duties and responsibilities

Responsibilities

Under the supervision of the Head of Finance and Administrative Services, the Finance Officer is responsibilities include:

Day-to-day accounting and budget monitoring functions of the University;
Ensuring compliance with financial internal controls, ensure that transactions are processed and ledger accounts are managed in accordance with WMU Financial Regulations and Rules and complies with the International Public Sectors Accounting Standards;
Preparing accounting journal entry; regular accounts closure, including bank reconciliations and submission of timely and accurate financial reports;
Assist in the preparation of the University Annual IPSAS compliant Financial Statements and other routine and regular Internal/External Financial Reports;
Maintain and monitor subsidiary ledger on a regular basis;
Assist, prepare, coordinate and monitor budgets;
Assist the University on External and Internal audit activities, financial risk management and accounting issues;
Review, analyse and finalize cost estimates and budget proposals, concerning staff and non-staff requirements from budget holders; programmatic aspects; ensures compliance with relevant rules and regulations;
Providing detailed input with respect to resource requirements for budget submissions;
Assist in preparing budget documents for submissions to the governing bodies:
Providing substantive support to stake/budget holders in their budget preparation;
Assist in the formulation of financial policies, Regulations and Rules;
Prepare and assist in the receivable and payment process (travel claims, invoices and other reimbursement);
Perform any other tasks as may be assigned by the supervisor.

4. Minimum requirements – education, experience and language skills

Education

Essential

First-level University degree in Accounting, Finance, Public or Business Administration or a Firstlevel University degree in another field combined with a professional qualification in accounting or finance (CPA/CIMA/ACA/ACCA or equivalent).

Desirable

A Master’s degree in Accounting, Finance, Public or Business Administration is desirable.

Experience

Essential

A minimum of two years of progressively responsible experience in Finance/Accounting.

Desirable

Excellent knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

Essential

Fluency in spoken and written English.

Desirable

Knowledge of another UN language would be advantageous.

5. Knowledge and skills

Ability to operate discretely and confidentially;
An impeccable record of integrity and professional ethical standards is essential;
Excellent team player with strong interpersonal skills and ability to work independently in a multicultural, multi-ethnic environment with sensitivity and respect for diversity;
knowledge of Financial Force Accounting Module would be an advantage or experience in the application of an ERP system;
Ability to operate in an educational, international and multi-cultural environment;
Excellent computer skills, including ability to use of Microsoft Office.

Application

The position offers an attractive salary (P1 Grade of the ICSC salary scale), free of income tax in Sweden, UN pension plan, a benefits package and relocation expenses. Applicants must fill in the application form, which can be found at https://www.wmu.se/docs/personal-history-form. Should send a letter of interest, a complete CV, and the contact information of three referees to Marco Batista, Head of Human Resources (mb@wmu.se).

Deadline for Applications: 30 April 2024.

Don't forget to mention EuroBrussels when applying.

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