Process Expert Evaluation & Ethics

Process Expert Evaluation & Ethics

Eureka Association

Brussels, Belgium

To support this work, the Eureka Secretariat, based in Brussels (Etterbeek), is looking for 1 full time Process Expert Evaluation & Ethics who will be the Eurostars call coordinator

The role would involve managing the process of launching calls for proposals, receiving project proposals, and facilitating the selection of projects for funding. You would work closely with various stakeholders, including funding agencies, project applicants, and experts in the relevant field. S/he will oversee running of the evaluation process of Eurostars from start to finish and will report to the Eurostars Operations manager.

Duties and responsibilities:

Your responsibilities may include:

Programme management:

• Overall responsibility for the coordination of the Eurostars call;
• Acting as a primary contact point for applicants, experts and the network to guide applications through the Eurostars evaluation process to ensure timely delivery of milestones and objectives;
• Controlling and checking the compliance of the participants/projects with the Eurostars evaluation requirements. Proactively following up information exchanges and queries with applicants and national representatives;
• Leading the coordination of the Eurostars remote peer review process in a timely and high-quality manner;
• Coordination of the execution of the Eurostars Independent Panel review and overseeing of the ethics review;
• Overseeing the follow up of Eurostars projects with ethics requirements;
• Responsible for proactively identifying potential problems and delays as soon as they arise, proposing potential solutions, and implementing the directed actions;
• Through a continuous analysis of programme processes and evaluating the success and quality of the outcomes, identifying areas for improvement, implementing changes and future planning;
• Performing the role in accordance with the organisation's strategy of quality and risk management.

Reporting and communication

• Preparing regular detailed reports and documentation giving full descriptions of the process implementation including, for example, actions taken, milestones and deliverables achieved;
• Preparing and delivery process presentations for network and stakeholder meetings as required;
• Participating and presenting the programme at external events;
• Presenting to stakeholders the processes and benefits of the programme as well as project and programme results.

Team and stakeholder coordination

• Designing and implementing training sessions for improving programme processes, particularly regarding the peer review process, when required;
• Liaising with IT and finance teams to ensure evaluation processes are delivered effectively and efficiently;
• Welcoming new colleagues and assisting in their induction and training;
• Explaining to stakeholders, processes and benefits of the programme as well as project and programme results.

Qualifications and skills:

Hard (technical) skills (i.e. specialized knowledge)

• Excellent practical knowledge of MS Excel or an equivalent;
• At ease with understanding and producing statistical analyses;
• Ability to produce an objective analysis of both qualitative and quantitative data;
• Ability to explain complex ideas in simple terms (written and verbal);
• Excellent spoken and written English is essential.

Soft skills (abilities)

• A positive, flexible and highly motivated team-player, with the ability to work independently, manage tight deadlines and focus on results;
• Organisational ability to cope with the challenge of daily deadlines and changing priorities;
• An exceptional administrator, well organised and able to manage multiple tasks simultaneously;
• People management – persuasion, negotiation, consensus building;
• Excellent public speaking abilities;
• As a member of a multinational team: sensitivity to cultural differences.

Education and experience

• A level of higher education corresponding to a bachelor’s degree in a relevant field of study;
• Preferably a level of higher education corresponding to a master’s degree within a relevant field;
• Relevant professional experience of at least two years, preferably five;
• Experience of managing evaluation processes in EU programmes will be considered as an asset;
• Prior experience with implementing publicly funded research and innovation projects will be consider as an asset.

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