Director of Administration

ESRF - European Synchrotron Radiation Facility

Director of Administration

ESRF - European Synchrotron Radiation Facility

Grenoble, France

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 22 countries, the ESRF is an equal opportunity employer and encourages diversity.

THE INSTITUTE:

The European Synchrotron Radiation Facility (ESRF) is a world-leading international scientific research infrastructure supported by twenty-two countries with the common interest to enable frontier synchrotron X-ray science and to improve cooperation across disciplinary and national boundaries. It is established as a "Société Civile" under French law and it is located in Grenoble, at the heart of the French Alps.

Since the 1990s, ESRF operates a storage ring based synchrotron radiation X-ray source and state-of-the-art experimental beamlines. It welcomes close to 6000 scientists every year for experiments in fields such as biology, chemistry, earth and environmental sciences, cultural heritage, materials and surface science, medical imaging and radiotherapy, and physics. The ESRF's access policy is centred on scientific excellence, and the research carried out at its facilities results in about 1800 peer-reviewed scientific publications every year, among which more than 400 are in highly ranked journals. The ESRF is currently involved in 15 Horizon-2020 competitive grants.

Openness and scientific and technical interdisciplinarity are key to the ESRF's success. Recruiting skilled and passionate staff who are motivated to contribute, whether directly or indirectly, to the advancement of science, is crucial for the future of the ESRF as a centre of scientific excellence. The ESRF is committed to sharing science progress and technology with the younger generations and offers various educational programmes for students and training for the next generation of scientists, engineers and technical and administrative staff. It also dedicates significant resources to training its staff to fully develop their potential. At the ESRF, the synergies that emerge between people of different fields, cultures and backgrounds are an extraordinary source of creativity and innovation. Diversity is thus part of the ESRF's identity and is promoted at all levels. The ESRF is an equal opportunity employer; it employs close to 650 international staff who come from nearly 40 countries. To fulfil its mission, the ESRF operates with an annual budget of about 100 M€.

Since 2009, the ESRF is implementing its Upgrade Programme, which is foreseen to be completed in 2024. The second and final phase of this programme, which started in 2015, the so-called ESRF-Extremely Brilliant Source programme (ESRF-EBS), is centred on the construction and exploitation of the new and revolutionary EBS low-emittance storage ring. EBS is now commissioned, and ESRF has resumed its user operation in August 2020 with X-ray beam performance increased by a factor of 100 in terms of beam brilliance and coherence: https://www.esrf.eu/about/upgrade. The ESRF-EBS is enlisted as a landmark in the European Strategy Forum for Research Infrastructures (ESFRI).

In terms of absolute performance, the new ESRF EBS storage ring is, now and for the coming years, the most brilliant high-energy synchrotron radiation source worldwide and will provide its users with unique scientific opportunities.

The ESRF Council appoints the five ESRF Directors: the Director General, who leads the Directorate (circa 50 staff), the Director of Administration Division (circa 50 staff), the Director of Accelerator and Source Division (circa 80 staff), the Director of Research for Life Sciences and the Director of Research for Condensed Matter Sciences, who together lead the Experiments Division (circa 220 staff).

The ESRF Council is now seeking to recruit the Director of Administration for the period 01/09/2022 to 31/08/2027.

THE FUNCTION:

The Director of Administration is responsible for the strategic planning, deployment and implementation of the administrative, human resources, financial and procurement activities required for the efficient operation of the ESRF Company.

The role is central to guaranteeing that the ESRF's resources enable the optimal operation of the ESRF's facilities and the implementation of its Upgrade and scientific and technical R&D programmes.

The Director of Administration is part of the ESRF Senior Management, along with the other Directors and with the Heads of two technical and logistics support divisions called respectively Technical Infrastructure Division (circa 100 staff) and Instrumentation Services and Development Division (circa 150 staff). The Director of Administration reports to the Director General and provides advice to the latter and to the other Senior Management members on administrative, human resources, financial, procedural, procurement and legal matters.

The successful candidate will lead the Administration Division and will be responsible for the:

  • Development of financial, human resources and procurement strategies to address the needs of the ESRF's ongoing and future projects. This includes the preparation of the annual budget and updating of medium- and long-term financial estimates in accordance with the facility's scientific and technical objectives;
  • Management of relations and negotiations with internal and external bodies, including but not limited to the Administrative and Finance Committee and the Council, the External Auditors, the Unions and elected staff representatives, external companies and institutes from member and associate countries of the ESRF;
  • Implementation of and compliance with French law and ESRF Financial Rules and Internal Financial Regulations.

The Director of Administration supervises the four Division Service Heads (Finance, Procurement, Pay & Personnel Administration and Recruitment & Staff Careers Management). She/He is assisted by a secretariat, a Legal Adviser expert in French labour law, an IT expert and by the Head of General Services. Whenever required, the Director of Administration is provided with technical assistance by the support divisions.

EXPERIENCE, QUALIFICATIONS AND SKILLS:

Experience:

The successful candidate shall have solid experience in business administration, Human Resources management, finance and/or legal fields, possibly acquired in an international organisation or company or in a public institution. In particular, broad experience is expected in the preparation and presentation of strategies and reports to governing bodies and other stakeholders, and in the implementation of those strategies according to digital management and finance planning tools.

Qualifications:

The successful candidate shall hold a Master's degree or equivalent in fields as Law, Business Administration, Finance, Human Resources. Alternatively, or in complement, she/he may be considered qualified in case of a significant experience in leading administrative functions preferably in a scientific institution, including academic environment.

Professional skills, soft skills and languages:

  • Leadership and people management;
  • Problem solving and strategic thinking;
  • Strategic financial planning and management;
  • Organisational, communication and editorial skills;
  • Negotiation and mediation skills;
  • Excellent command, both written and spoken, of the English language. A good level of written and spoken French will be considered an important asset.

The ESRF fosters diversity and an open and family-friendly policy at all levels in the organisation and, in the present Director of Administration recruitment campaign, the ESRF is ready to discuss with the successful candidate potential options to support relocation to the Grenoble area.

In order to apply to the position of Director of Administration at the ESRF, interested candidates are invited to address by e-mail their CV and motivation letter to the Chair of the Search and Recruitment Committee, Professor Helmut Dosch and to the Secretary to the ESRF Council, Itziar Echeverría, through the following address: dir62039_1879@hr-service.pro.

Dr Francesco Sette, ESRF Director General, can be contacted at sette@esrf.fr for more details concerning the position.

Deadline for returning applications: 26/03/2021

TIMELINE AND NEXT STEPS:

  • Following the response date, a sift of applications will be conducted based on meeting the minimum criteria for the advert including minimum expectations of qualifications and experience. A short-listing panel will also be held to assess, based on the strength of evidence in the application, the candidates to invite to interview (estimated date: beginning of April 2021);
  • Interview dates - expected early May 2021;
  • The following link provides information on the benefits and advantages offered by the ESRF as an employer: http://www.esrf.eu/home/Jobs/what-we-offer/benefits-and-work-life-balance.html;
  • The salary is subject to negotiation between the retained candidate and the Chair of the ESRF Council. The gross annual salary is of the order of 130 k€, to be adapted depending on the profile and the personal situation of the candidate.
Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2021

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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