Grant-cycle Officer

EIT Food

Grant-cycle Officer

EIT Food

Leuven, Belgium


EIT Food is Europe’s leading food innovation initiative, working to make the food system more sustainable, healthy and trusted by consumers. Established by the European Institute of Innovation and Technology (EIT) in 2017, EIT Food is a fast-growing partnership organisation focusing on entrepreneurship and innovation in the food sector.

EIT Food is a member organisation bringing together key industry players, agri-food startups, research centres and universities from across Europe representing the food value chain in Europe. In addition to thematic leadership, EIT Food is also responsible for coordinating a multi-million euro EU grant allocation from the EIT and distributing it among its partners and stakeholders for the implementation of projects.

EIT Food headquarters (HQ) are based in Leuven (Belgium) and it has 5 regional offices (Co-Location Centres or CLCs) in Europe (based in Poland, Spain, Germany, the UK and Belgium), each working with and for partners in several EIT Food partner countries.

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Full-time permanent position.


EIT Food HQ, Leuven (Belgium)

Note that applicants should have the right to work in Belgium.


The grant-cycle officer will be an integral member of the Operations Team of EIT Food. Working with grant-cycle managers, they will support colleagues throughout EIT Food and our external partners to implement each stage of the EIT grant cycle, from business planning through to reporting. They will support the organisation to meet key milestones and secure EU grant funding, through monitoring and supporting a range of Partner-led activities in the agri-food sector.

The grant cycle-officer will support grant-cycle managers to implement key processes in a timely manner, such as:

  • Supporting the grant-cycle managers to improve and continuously develop processes, raising red flags where needed and proposing solutions to manage risks;
  • Supporting in the implementation of a new Business Planning process under Horizon Europe, including the implementation of open calls;
  • Managing reviews of proposals by external reviewers, including coordinating multiple review panels and consolidating and distributing the evaluation results;
  • Contributing to the drafting of key documents such as business plans and monitoring reports;
  • Supporting the Programme Managers to roll out their monitoring of ongoing projects and collating information for central reporting and monitoring purposes;
  • Managing the iterative feedback process with Partners at key reporting milestones;
  • Communicating with partners to process changes to project budgets and work plans;
  • Implementing key grant cycle processes through mastering the use of the tailor made IT platforms.


  • Bachelor or Master degree in a relevant field;
  • Between 1-3 years of relevant working experience;
  • Experience in process implementation, with a high degree of attention to detail and respect for timelines and deadlines in a fast-paced environment;
  • Excellent written and oral communication skills in English;
  • Very good knowledge of Microsoft Office tools, good IT skills and willingness to adapt to new systems;
  • Flexible to work both independently and in small (multi-national) teams;
  • Very good communication skills, service oriented and confident to communicate with international stakeholders;
  • Logical thinker, motivated to drive continuous improvement based on sound analysis;
  • Can-do attitude, driven to learn and realise impact, a self-starter;
  • Knowledge of the EU grant cycle, the EU’s Horizon Europe Programme or the EIT environment will be considered a strong asset.


EIT Food is an equal opportunity employer, offering each candidate matching the minimum obligatory qualifications and experiences an equal chance in employment and promotion procedures.


As a Europe’s leading food innovation initiative, you will be able to make a difference for the food industry. So, if you're looking for more than just a job, if you want work which is meaningful and fulfilling, apply today. You will join an organisation with enthusiastic and motivated colleagues.

We offer a competitive salary with fringe benefits, including group & health insurance, meal vouchers, home working allowances, etc.


Interested candidates are asked to upload their CV and Cover Letter in English in electronic format to CV Warehouse before March 31rd, 2023. Shortlisted candidates may be invited for an interview.

Shortlisted candidates may be asked to prove their background, qualifications, skills and experiences by providing relevant documents.

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Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2023

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom