Financial Officer & Controller

Financial Officer & Controller

EUISS - European Union Institute for Security Studies

Paris, France

Status: Contract Staff Member
Grade: A3
Indicative starting date: 1 January 2024
Salary: the salary scale of the EUISS is calculated according to that of the Coordinated Organisations to which the grade A3 makes reference
Duration: 3 years, renewable for a maximum of 6 additional years

Job description

The European Union Institute for Security Studies (EUISS) is the EU Agency that analyses foreign, security and defence policy issues. With its Headquarters in Paris and a Liaison Office in Brussels, it also acts as an interface between European experts and decision-makers at all levels. It provides relevant expertise to both EU/national officials and the wider public through publications, seminars and other activities.

Reporting to the Director of the Institute, the Financial Officer & Controller oversees all financial matters of the EUISS, including budget management, preparation of financial reports and ensures that all financial transactions are conducted legally and ethically in compliance with the EUISS rules and procedures.

MAIN RESPONSIBILITIES

Budget management:

• Prepare the annual budget of the EUISS in consultation with the Director and the Authorising Officers by Delegation;
• Monitor the budget execution and recommend any budget revisions as required;
• Prepare the budget closure exercise including the carry forward of budget appropriations;
• Oversee the budget matters for the extra-budgetary projects and advise the projects’ staff on appropriate actions.

Accounting:

• Ensure all accounting transactions are recorded timely and correctly in the General Ledger;
• Regularly perform the accounts reconciliation including the reconciliation of cash and bank statements;
• Perform the accounting period closure process, including calculation of the fixed assets’ depreciation;
• Prepare the annual financial statements in accordance with IPSAS and other applicable reporting standards.

Financial control:

• Review and certify the budgetary commitment requests in line with the approved budget;
• Ensure that all financial transactions are compliant with the EUISS Financial Regulations;
• Ensure the relevant internal control measures are properly implemented;
• Liaise with EUISS College of Auditors for all audit-related matters.

ELIGIBILITY CRITERIA

On the closing date for applications, candidates must fulfil all the following conditions:

• Be a national of a member state of the European Union who enjoys full rights as a citizen, attested by a recent extract from judicial records and/or certificate of good conduct;
• Have fulfilled any obligations imposed by national law on military service;
• Be physically fit to perform the required duties.

ESSENTIAL QUALIFICATIONS

Education:

• Minimum of a first‐level university degree in the field of finance, accounting, business administration or closely related field(s).

Professional experience:

• Minimum of seven years of relevant professional experience in similar positions, of which minimum three years acquired at the international level.

Skills and Competencies:

• Ability to provide guidance in the financial management with proven experience in budgeting and financial reporting;
• Ability to provide quality and timely support and services;
• Good IT skills, knowledge of an ERP and financial management tools;
• Experience in managing staff;
• Excellent communication and drafting skills, with a demonstrated ability to write and present effectively to different audiences;
• Strong interpersonal skills, including the ability to work effectively in a multi-cultural and multi-disciplinary environment, as a team manager as well as independently;
• High professional values and standards characterised by objectivity, analytical rigour, integrity, and confidentiality.

Languages:

• Excellent English writing and speaking skills; good command of French.

DESIRABLE QUALIFICATIONS

Education:

• A professionally recognised Accountancy Certification.

Professional experience:

• Minimum of three years’ relevant professional experience in public sector accounting;
• Relevant professional experience in EU institutions or agencies or the Coordinated organisations.

PROCEDURE

All interested candidates must complete the online application form by clicking the "Apply Now" button and attach:

• A detailed CV in English (with a clear indication of educational attainment and professional experience);
• A cover letter in English addressed to the EUISS Director.

Applications received by email, fax or post will not be considered. Only correctly and fully completed applications will be accepted.

The deadline for submitting applications is Friday 2 June 2023, 14:00 CET.

The Selection Board, chaired by the Director of the EUISS, will screen the applications and establish a shortlist of candidates to be interviewed. All short-listed candidates will be invited for in-person interview and a practical test to be held in Paris or Brussels.

Following the interview, the successful candidate will be offered an initial contract of three years with a nine-month probationary period.

All applicants will be informed of the results of their application by the end of the procedure.

The EUISS is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

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