Membership and Administration Officer
Membership and Administration Officer
SEFI - European Society for Engineering Education
Brussels, Belgium
Position Type: Part-time (3-4 days a week)
Context:
SEFI is an international non-profit association dedicated to improving engineering education in Europe and beyond. With a mission to enhance the quality of engineering education and strengthen the image of engineering professionals in society, SEFI serves as a vital platform for collaboration, innovation, and advocacy in the field of higher engineering education. Headquartered in Brussels, Belgium, SEFI boasts a diverse membership base and a dynamic team committed to advancing its mission.
Position Overview:
SEFI is seeking a motivated and detail-oriented individual to join our team as a Membership and Administration Officer. Reporting to the Secretary General, the Membership and Administration Officer will play a crucial role in supporting SEFI's membership initiatives, administrative tasks, and day-to-day operations. This position offers an excellent opportunity to contribute to the success of an influential organization in the field of engineering education while gaining valuable experience in a dynamic international environment.
Key Responsibilities:
- Membership Management and Administration: New membership applications processing and onboarding; Invoicing and payments; preparing reports for the board;
- Financial Administration: Payments of bills and invoices; communication with the bookkeeper;
- Communication and Marketing Support: Managing distribution lists for SEFI communcations; Assistance with communication campaigns; Updating the calendar of events;
- General Administration and Office Management: Maintaining office organization, filing systems, and supplies management; Assistance to the Secretary General with administrative tasks as needed;
- Ad Hoc Support and Representation: Organizing meetings in Brussels and other locations, including logistical arrangements; Occasionally representing the organization at meetings or events.
Reporting: The Membership and Administration Officer reports directly to the Secretary General.
Qualifications:
- A completed bachelor degree;
- A minimum of 3 years of experience in a similar position preferably in an international environment;
- Experience in financial administration, invoicing and payments;
- Strong organizational skills, with meticulous attention to detail;
- Excellent written and verbal communication skills in English and very good in French. Knowledge of Dutch and/or other European languages is a plus;
- Proficiency in Microsoft Office suite and familiarity with database management systems;
- Ability to work independently and collaboratively in a fast-paced environment;
- Demonstrate experience of working with deadlines;
- Interest to work in a small unit (two or three persons) coordinating a wide network;
- Prior experience in membership management is desirable;
- Passion for education, innovation, and contributing to positive change in society.
Location: The SEFI office is situated in Brussels. The successful candidate must be a permanent resident of Belgium.
Compensation and Benefits:
- Competitive salary commensurate with experience;
- Flexible working arrangements, including the option to work partly remotely;
- Opportunities for professional development and growth within the organization.
How to Apply:
Interested candidates are invited to submit a CV and a motivation letter outlining their qualifications, relevant experience, and motivation for joining SEFI to office@sefi.be. Please include "Membership and Administration Officer Application" in the subject line. Applications will be accepted until 3 May 2024.
SEFI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.
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