Finance & Admin Officer

GFI Europe - Good Food Institute Europe

Finance & Admin Officer

GFI Europe - Good Food Institute Europe

Remote, UK or Belgium

The Good Food Institute Europe is looking for a Finance and Admin officer, able to use their finance and administrative skills to build a sustainable, healthy and just food system.

Background to the role

The Good Food Institute Europe (GFI Europe) is at the forefront of the movement to transform meat production in order to solve some of the world’s biggest problems, from climate change and global hunger, to antibiotic resistance and animal suffering.

We work with scientists, businesses and policymakers to make plant-based and cultivated meat (grown directly from cells) delicious, affordable and accessible. Please check out the rest of our website, our 2023 Year in Review and our 2023 Europe Highlights blog post to find out more about who we are and what we do.

We are at an exciting stage in our growth and are looking for a Finance & Admin Officer to support our growing operational workflows.

How you will make a difference

Your role will enable smooth and efficient financial and administrative workflows at GFI Europe. Reporting to the Head of Operations, your work will fall under the following categories:

50% of time – Payment processing and bookkeeping

  • Making payments correctly and on time with respect to invoices, direct debit setup, expense reimbursements, as well as salaries and payroll taxes;
  • Day-to-day bookkeeping, including registering journal entries and all financial transactions in our accounting software (currently Quickbooks), and supporting monthly reconciliations;
  • Coordinating the calculation and payment of quarterly reverse-charged cross-border VAT payments;
  • Where there are opportunities for improvement, working in partnership with colleagues from the Operations team to implement systems that facilitate easier and more efficient payment processes.

25% of time – Budget forecast and reporting

  • Forecasting regular and recurring expenses for the annual budgeting process and for periodic budget reviews;
  • Preparing monthly updates on budget spending per department/project;
  • Collaborating with our Development team to track and report against restricted donations;
  • Organising information needed for the Belgium annual financial audit process as well as for UK financial reporting.

25% of time – General administration

  • Supporting governance, compliance and reporting for our Belgium entity, as well as the UK branch of GFI Europe and potentially other entities in the future;
  • Supporting other departments with contract administration by inputting partnership data in templates, filling in relevant forms, coordinating signatures, organising and keeping track of finalised agreements;
  • Performing other tasks as required as a member of our small, dynamic team.

Who we’re looking for

You must have:

  • A passion for GFI’s philosophy and mission;
  • Attention to detail and commitment to deadlines: ensuring accurate and timely work, particularly with respect to numbers and entity-related information;
  • Financial knowledge: good understanding of payment workflows and bookkeeping, having previously applied them in an administrative or finance-related role;
  • Spreadsheet savviness: leveraging Excel and/or Google Sheets for financial analysis, reporting and forecasting purposes;
  • Ability to communicate financial information in a clear and simple manner: establishing the right level and format to share or ask for financial information within the team, as well as being able to address any questions that come up in a clear and simple manner;
  • High degree of organisation and efficiency: running financial and administrative processes effectively, addressing challenges as they come up, and ensuring accurate and efficient organisation of documents and information;
  • Excellent people skills: building strong, collaborative and positive relationships, and working well with colleagues and stakeholders across multiple cultures;
  • Adaptability: openness to execute diverse financial and administrative tasks as they occur whilst maintaining the quality of recurring responsibilities; openness and a positive response to varying cultural norms and perspectives;
  • Openness to DEI principles: an affinity with our commitment to diversity, equity and inclusion, and with maintaining our welcoming and supportive culture;
  • Tech savviness: comfort using various software tools and platforms in a remote workplace, and a willingness to learn new systems. Training and support in Google Workspace, Quickbooks and Asana will be provided;
  • Language skills: ability to work effectively in English.

It would be an advantage to have some or all of the following attributes, but none of them are prerequisites, and we welcome applications from candidates without any or all of them:

  • Knowledge of Belgian and/or UK GAAP;
  • Non-profit administration experience;
  • Fluency in Dutch and/or French;
  • Experience with accounting software.

We want the best people and we know that building a diverse, inclusive workplace leads to stronger, happier, more productive and resilient teams. We strongly encourage people of every ethnicity, orientation, age, gender, origin, socio-economic background, and ability to apply. Because we value a diverse workplace, we prioritise an inclusive culture absent of discrimination and harassment during the application process and after you join the team.

Benefits and the fine print

  • Terms of employment: Part-time (27-30 hours/week). Flexible working hours;
  • Location: We can consider applicants based in the UK or Belgium. This is a remote role, and you will be able to work from home, or anywhere you choose (within the UK or Belgium). We are happy to consider supporting costs for co-working to enable you to work from an office if you wish. The whole GFI Europe team aims to get together in person approximately twice per year for around 3-5 days at a time. Travel costs will be covered by GFI Europe within our travel policy;
  • Salary and benefits: The salary and benefits package for all of our roles are researched and benchmarked based on similar nonprofit roles in the country/location of hire. Full-time (to be pro-rated) ranges (total amounts received in gross salary plus benefits including home-working allowance) are:
    • €2,500 – 3,000 monthly if based in Belgium, plus 13th month and holiday pay;
    • £31,600 – 36,000 annually if based in the UK.
  • Right to work requirements: The successful candidate must, by the start of the employment, have permission to work in the country where they are based, and to be able to travel within the EU;
  • Application Deadline: 19th May 2024, 11.59pm CET. We will get back to all candidates after that date, no matter the outcome of their application. You should expect to hear back from us within about a week after the deadline.

Application process

  1. Fill in the application form, and complete a short question. Once you’ve submitted the form, you will receive a confirmation email containing a link to a short test (30 min). You will need to complete this test before the application deadline (19th May 2024, 11.59pm CEST) for us to be able to consider your application;
  2. Two to three questions simulating the type of work you’d be doing in the role;
  3. Interviews will be conducted remotely on Zoom. We know that interviews can be especially stressful for candidates. We’ve put together a guide so that you know exactly what to expect from our process and, hopefully, have a more relaxed experience.

We want you to have every opportunity to shine and show us your talents – we are happy to make all the reasonable adjustments that we possibly can to make sure the assessment process works for you. Email us at europe-hiring@gfi.org.

We really look forward to hearing from you!

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