Head of Chief Executive's Policy Office

EDA - European Defence Agency

Head of Chief Executive's Policy Office

EDA - European Defence Agency

Brussels, Belgium

Directorate: Chief Executive’s Policy Office
Contract type: Temporary agent
Group: N.A.
Grade: AD13
Indicative starting date: 01/04/2021
Security Clearance: SECRET UE/EU SECRET
Management of staff: Yes
Closing date for applications: 31/08/2020

The selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on - line application you will need to create your EDA profile using a valid e - mail address and a password.

1. BACKGROUND

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team- working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

3. THE UNIT

The Chief Executive’s Policy Office works in direct support of the Agency’s top management (Chief Executive & Deputy Chief Executive). It is responsible for strategic policy development, planning and coordination of EDA’s activities. The Office is the Agency’s prime interface at policy level towards Member States and is responsible for relations with EU institutions and bodies, as well as third parties. It acts as the Secretariat of the Steering Board and of the Agency Management Board.

4. DUTIES

The Head of Chief Executive’s Policy Office supports and advises the Chief Executive and Deputy Chief Executive in the implementation of their functions, notably in strategy and policy development of EDA’s activities in close cooperation with the operational Directors. He/she is directly accountable to the Chief Executive and Deputy Chief Executive and is responsible for the following activities:

  • propose and develop strategy and policy positions, define and review EDA priorities and objectives in close cooperation with operational directorates;
  • coordinate the development of the Agency’s planning framework, including budgetary aspects;
  • engage with Member States at strategic policy level;
  • coordinate relations with all EU institutional stakeholders as well as third parties, including NATO;
  • coordinate day-to-day support to top management, including briefings, speaking notes reports of meetings, and provide final quality assurance of documentation, including outgoing correspondence;
  • supervise the secretariat of the Steering Board and the Agency Management Board;
  • lead and manage the Chief Executive’s Policy Office including planning and organizing resources, the development and improvement of skills and knowledge, setting priorities and objectives and acting as line manager;
  • coordinate cross-Directorate thematic files and contribute to the EDA transversal way of working;
  • take on additional tasks as required in the interest of the service.

Duties may evolve depending on the development of EDA activities and decisions of EDA management.

5. ELIGIBILITY CRITERIA

To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

  • be a national of a Member State participating in the Agency;
  • be entitled to his/her full rights as a citizen;
  • have fulfilled any obligations imposed on him/her by the laws concerning military service;
  • produce the appropriate character references as to his/her suitability for the performance of his/her duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);
  • be physically fit to perform his/her duties;
  • have a thorough knowledge of one of the languages of the participating Member States and a satisfactory knowledge of another of these languages to the extent necessary to discharge his/her duties;
  • have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of his/her duties within the Agency;
  • hold, or be in the position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate;
  • have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

6. SELECTION CRITERIA

A. Essential

(1) Professional

The candidate will be required to demonstrate that he/she has:

  • extensive experience in political-military matters in the defence international environment (especially EU/CSDP);
  • a proven track record in a strategy and/or policy department or ministerial or similar level cabinet of a national administration; or similar experience in an international organisation;
  • very good knowledge of EDA;
  • sound practical management experience;
  • excellent oral (e.g. interventions in conferences) and written (e.g. drafting of strategic/conceptual documents, articles, and speaking notes) communication in English;
  • a proven track record of delivering successful business outcomes.

(2) Personal

All staff must be able to fit into the Agency's way of working (see para. 2). Other attributes important for this post include:

  • very good leadership and management skills;
  • ability to prioritise tasks, coordinate a wide range of activities under pressure, and work under minimal supervision;
  • strong motivation, flexibility and results-driven;
  • strong conceptual, drafting, and analytical skills;
  • ability to take and pursue appropriate initiatives under the general guidance of top management and to promote innovative ideas and concepts;
  • strong team-working and networking in an international environment;
  • genuine commitment to the Agency's objectives.

B. Desirable

The following will be considered an advantage:

  • A minimum of 15 years of professional experience acquired after the award of the qualification required as a condition of eligibility;
  • A good knowledge of spoken and written French.

7. INDEPENDENCE AND DECLARATION OF INTEREST

The Head of Chief Executive’s Policy Office will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.

8. APPOINTMENT AND CONDITIONS OF EMPLOYMENT

The Head of Chief Executive’s Policy Office will be appointed by the Chief Executive.

Recruitment will be as a member of the temporary staff of the Agency for a four-year period. Renewal is possible within the limits set out in the EDA Staff Regulations. The successful candidate will be recruited as Temporary Agent, grade AD13.

The pay for this position consists of a basic salary of 13.113,98€ supplemented with various allowances, including as applicable expatriation or family allowances. The successful candidate will be graded on entry into service according to the length of his/her professional experience. Salaries are exempted from national tax, instead an Agency tax at source is paid. For further information on working conditions please refer to: https://eda.europa.eu/jobs/what-we-offer.

Failure to obtain the requisite security clearance certificate before the expiration of the probationary period may be cause for termination of the contract.

Candidates are advised that part of the recruitment process includes medical analyses and physical check-up with the Agency’s Medical Adviser.

Applications are invited with a view to establishing a reserve list for the post of Head of Chief Executive’s Policy Office at the EDA. This list is valid until 31/12/2021, and may be extended by decision of the Chief Executive. During the validity of the reserve list, successful candidates may be offered a post in the EDA according to their competences in relation to the specific requirements of the vacant post. Inclusion on the reserve list does not imply any entitlement of employment in the Agency.

9. EQUAL OPPORTUNITIES

The EDA is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

10. APPLICATION PROCEDURE

Candidates must submit their application electronically solely via the EDA website. Applications by any other means (hard copy or ordinary e-mail) will not be accepted. Applications must be submitted no later than midnight. Candidates are reminded that the on-line application system will not accept applications after midnight (Brussels time, GMT+1) on the date of the deadline.

When applying, candidates from Ministries of Defence or other governmental entities are encouraged to inform their national administration.

A selection panel will be appointed. Please note that the selection panel's internal proceedings are strictly confidential and that any contact with its members is forbidden. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The most suitable applicants will be called for an interview and a written test. Candidates may be requested to take part in an assessment centre, participating in a number of individual and group activities related to the competences required for the post. If recruited, you will be requested to supply documentary evidence in support of the statements that you make for this application. Do not send any supporting or supplementary information until you have been asked to do so by the Agency.

Please note that once you have created your EDA profile, any correspondence regarding your application must be sent or received via your EDA profile. For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@eda.europa.eu.

11. DATA PROTECTION

Please note that EDA will not return applications to candidates. The personal information EDA requests from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing personal data which candidates submit is to manage applications in view of possible pre- selection and recruitment at EDA. More information on personal data protection in relation to selection and recruitment can be found on the EDA website: http://www.eda.europa.eu/jobs/dataprotection.

Don't forget to mention EuroBrussels when applying.

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EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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