Finance and Procurement Officer
Finance and Procurement Officer
ESMA - European Securities and Markets Authority
Paris, France
ESMA is an independent EU Authority that was established on 1 January 2011. ESMA’s mission is to enhance investors’ protection and promote stable and orderly financial markets.
ESMA is organising a selection procedure for the post of Finance and Procurement Officer within the Resources (RES) Department to fill one post in the Finance & Procurement Unit and to constitute a reserve list of suitable candidates.
The Finance & Procurement (FIP) Unit is responsible for preparing and implementing the budget and procurement plan and ensuring that budgetary transactions are run in a sound manner and in respect of existing EU rules and procedures. Reporting to the Head of Unit Finance & Procurement, the successful candidate will be respon-sible for the following tasks:
- Ensure compliance with the EU Financial Regulation, implementing rules and internal rules on financial and procurement processes
- Advice and contribute to the further development and implementation of ESMA’s finance, contract management, budgetary and procurement related policies, procedures, guidelines and templates in accordance with the relevant legal framework and ESMA’s strategic plan
- Provide support and advice to financial assistants and other Teams/Units throughout the fi-nancial circuit
- Contribute to the planning, monitoring and direct implementation of the yearly budget and financial/procurement activities
- Contribute to ESMA’s yearly revenue collection processes, notably fees, national contribu-tions and EU subsidy
- Be directly involved in the development and implementation of a streamlined fee-collection process and in the calculation of yearly fees for all types of entities
- Monitor, assess and apply legislation applicable to ESMA’s fees management, identify areas of improvement and contribute to ESMA’s policy documents related to fees;
- Act as Financial Initiator or Verifier agent, as appropriate
- Prepare purchase orders, order forms and specific contracts
- Ensure close cooperation and efficient communication with external stakeholders, financial actors, budget coordinators and the accounting team
- Draft reports, notes and presentations for Senior Management and ESMA’s Governance Boards
- Follow up consumption of commitments and payment credits using the European Commis-sion’s financial system (ABAC), and Business Objects (ABAC Datawarehouse)
- Coordinate financial management of ESMA`s ad hoc projects
- Support the opening and closing of the budget year
- Apply internal controls and support and contribute to audits related to the area of responsibil-ity;
- Undertake other finance, procurement and budget-related tasks as required and appropriate.
