European Tenders Specialist

Technopolis Group

European Tenders Specialist

Technopolis Group

Brussels, Belgium


We seek to appoint an enthusiastic European Tenders Specialist to join the Business Development/Operations team.


The selected candidate will continue to develop experience in European tenders’ preparation and business development processes. Possibility to strengthen a career in Business Development activities, collaborating regularly with the senior management of the company. Knowledge of English in working proficiency as well as strong organisational skills are a requirement.


  • A minimum of 3 years experience in Business development and European tenders' preparation;
  • Good knowledge of the European Commission procurement rules and processes;
  • Outstanding organisational skills;
  • Capacity to understand and set priorities;
  • Exceptional attention to details;
  • Excellent problem-solving ability;
  • Excellent communication skills;
  • Ability to respond well under time pressure and tight deadlines;
  • Ability to act as a point of contact between different stakeholders (i.e. companies, universities, associations, high-level experts, etc.);
  • Ability to deliver “client-ready” work;
  • Proficiency in Excel and Word;
  • Full proficiency of English in speaking and writing mandatory. Knowledge of French and any other EU language is a plus;
  • Self-motivated, able to work independently and in international teams.

Applicants should have the EU citizenship or a valid work permit to apply.


The European Tenders specialist will support the preparation of tenders (mainly for EU clients). The tasks include:

  • Assist with the administrative aspects of ongoing call for tenders:
    • Coordination of the collection of all administrative documents required for proposals preparation;
    • Coordination of collection of evidences related to selection criteria (CVs, competence matriix, project references, etc.).
  • Monitor the timely delivery of the administrative documents;
  • Ensure the tender compliance with all the requirements indicated in the ToR (annexes, page limitations, etc.);
  • Monitor deadlines and follow-up on the finalisation of the tender (formatting, consistency checks among technical, financial and administrative proposal);
  • Submission of tenders to the client (EU portal, e-mail and/or hard copy);
  • Communication with the Clients during the tendering process (request for clarifications during the bid phase and before/after the award);
  • Ensure compliance with company templates, procedures, protocols and systems;
  • Managing the Teams/SharePoint site including the storage of the documents and access management;
  • Assist the management with relationships with Consortium partners and Subcontractors;
  • Assist the identification of opportunities in new and existing markets;
  • Assist the other members of the team with administrative tasks as needed.


The successful candidate will work as a full time member of the Business Development/Operations team in the Brussels office.

The role provides the opportunity to be regularly in contact with the senior management of the company and further develop knowledge in Business Development.

We are an equal opportunities employer and welcome applications from all suitably qualified persons with a residency and work permit in Belgium.


Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strategy and foresight, manage networks and provide project management support for even the most complex projects. We are acquainted with a wide range of quantitative methods and deliver advanced data analytics that is ahead of the curve. We evaluate policies, evaluate their impact and communicate them effectively to experts and the broader public. We never settle for out-of-the-box solutions but work with our clients to find the approach that best fits their needs.

We work with decision-makers in different levels and fields, from international institutions, such as the European Commission, the OECD and multilateral development banks, to regional and local authorities. Our clients include universities and R&D centres, network organisations such as business associations, clusters and incubators as well as governments.


Applications can be done directly on Technopolis website.

For any questions on the recruitment procedure, please contact: (reference: BD2024)

Application deadline: 30 May 2024.

Early applications are encouraged. Applications will be assessed on a rolling basis until the position is filled.

Only short-listed candidates will be contacted.

Applicants should have the EU citizenship or a valid work permit to apply.

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Don't forget to mention EuroBrussels when applying.

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