COST - European Cooperation in Science and Technology

HR Officer

COST - European Cooperation in Science and Technology

Brussels, Belgium


COST - European CO-operation in Science and Technology - is a unique means for European researchers to jointly develop their own ideas and new initiatives across all scientific disciplines through trans-European networking of nationally funded research activities.

Based on a European intergovernmental framework, COST has contributed since its creation in 1971 to closing the gap between science, policy makers and society throughout Europe and beyond. COST mission is to enable break-through scientific developments leading to new concepts and products and thereby contributing to strengthen Europe’s research and innovation capacities.

The COST Association is an international non-profit association based in Brussels with 36 European Member Countries; it integrates governance, management and support functions dedicated to COST activities aiming at enabling trans-European science and technology cooperation. The COST Association draws its funding from the EU Framework Programme for Research and Innovation, Horizon 2020, through specific Grant Agreements signed in the frame of a framework Partnership Agreement with the European Commission.

Position Responsibilities

The HR Officer primary responsibility is to give support to the Head of Human Resources & Office Services and the Senior HR Officer with the different operational HR tasks. The HR Officer will process all HR administration work asked by the Head of Human Resources & Office Services and the Senior HR Officer.

The HR Officer will see to it that all tasks asked to him/her are processed correctly and within the deadlines.

The HR Officer reports directly to the Head of Human Resources & Office Services and to the Senior HR Officer.

The position will involve:

  • Giving administration support to the HR Unit;
  • Organization and coordination of training courses;
  • Organizing, during recruitment, job advertisement, screening CVs, candidates invitations, interviews preparation,…;
  • Welcoming new staff, providing them with complete information on employment rules and processes;
  • Taking care of the parental leave, time credit, educational leave … of staff members (administration paperwork);
  • Taking care of the administration of personnel entries and departures according to standard procedures;
  • Input of events in the payroll system (holidays, sicknesses, …);
  • Administration work: letters, contracts, follow up of insurance documents…;
  • Being the contact point for COST staff members for all questions related to Human Resources administration in a professional and prompt manner;
  • Fulfilling other responsibilities and tasks as necessary for the good organisation of the office, as mandated by the COST Association Director.

Profile and Competencies

The successful candidate should demonstrate the following competencies:


  • Bachelor degree in HR;
  • At least 3 years working experience in an European HR environment;
  • High standard of spoken and written English, knowledge of other European languages appreciated;
  • Experience in academic or not-for-profit environment.


  • Good level of knowledge in Belgian labour and social security legislation;
  • Expertise in CV’s screening;
  • Expertise in coordination of training courses;
  • Expertise in HR administration (contracts, …).


  • Service-oriented attitude with strong sense of purpose and drive to make a meaningful contribution to the COST mission;
  • Autonomous, Demonstrated ability to balance multiple tasks and work well independently and collaboratively;
  • Team-orientated work ethic;
  • Good organizational skills;
  • Commitment to deliver on tasks allocated and respond in a timely manner to deadlines;
  • Positive and constructive attitude in an evolving environment;
  • Excellent level in using Microsoft Office software;
  • Excellent inter-personal skills, including diplomacy, discretion and confidentiality;
  • Adaptability to the changing environment;
  • Commitment and accountability to deliver on allocated tasks as entrusted by the Head of Unit.

The COST Association offers

  • A full-time contract under the Belgian law;
  • Start date: as soon as possible;
  • A European working environment located in Brussels;
  • Unless a national of the ‘EU and EEE’, candidates must be eligible to work in Belgium and must have a work permit.

Electronic applications (motivation letter with possible start date mentioned + CV in English and at least 2 recent reference letters in English) should be addressed to Barbara Bottiau and sent to, mentioning the reference code HR2018 in the subject line.

Please note that the COST HR Team will only contact the candidates who are invited to the interview. No individual feedback will automatically be given to unsuccessful candidates.

The interviews will take place on 28th November 2018 for the 1st round.

For more information, please visit our website:

Deadline for application: 18/11/2018 included

All personal data provided by applicants will be dealt with in compliance with the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC). Details about how we handle your data for recruitment purposes are to be found here.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2018

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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