Position (business title): Security Officer - Secretary to the EUROSUR Security Accreditation Board (a reserve list to be created for 1 position to be filled)
Sector/Unit/Division: Security Unit/Financial, Digital and Security Division
Function group/Grade/Post title: Temporary staff, AD9, Principal Administrator1
Grade bracket for internal mobility2:AD5 - AD12
Grade for inter-agency mobility1: AD5 - AD9
Starting date: December 2021 (desired)
Level of Security Clearance: SECRET UE/EU SECRET
Closing date for applications: (MIDDAY) 18 October 2021 at 12:00 h3, Warsaw local time
The European Border and Coast Guard Agency (Frontex) has been established under the European Border and Coast Guard Regulation4. The agency was created on the foundations of the European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union (established under Council Regulation (EC) No 2007/2004), which has been coordinating operational activities at the EU external border since 2005.
Frontex is located in Warsaw, Poland, and is in the process of significantly increasing the size of its staff to 2,000 to meet its expanding tasks.
The new European Border and Coast Guard Regulation provides for the establishment of a European Border and Coast Guard Standing Corps, which will consist of up to 10,000 operational staff by 2027, and will be deployed along the external land, sea and air borders of the European Union and the Schengen Area.
With the establishment of the Standing Corps - the first European law enforcement uniformed corps - Frontex offers a unique, pioneering opportunity to form part of the EU’s operational arm for European integrated border management. The establishment and operations of the Standing Corps gives raise to various novel legal challenges and risks. The selected applicant will have a chance to significantly contribute to the application of the EU law in this area by developing creative legal solutions in cooperation with internal and external partners.
The Agency’s key tasks include:
For more information, please refer to our website: http://www.frontex.europa.eu/.
The Security Unit is part of the Financial, Digital and Security Division and is specifically responsible for developing, enforcing and managing physical, personnel and Communication & Information Systems (CIS) security, supervision on handling of European Union Classified Information (EUCI) as well as carrying out corporate services including facility management and front line services.
The Security Officer - Secretary to the EUROSUR Security Accreditation Board is responsible for organising and providing the expertise administrative support to the EUROSUR Security Accreditation Board. The EUROSUR Security Accreditation Board is the security accreditation authority for EUROSUR, established within the Agency as an independent body performing the security accreditation activities related to EUROSUR.
The Security Officer - Secretary to the EUROSUR Security Accreditation Board is accountable to the Frontex Security Authority, reporting on his daily work to the Head of Unit under the supervision of the Head of Security Sector, with the exception of tasks as the Secretary to the Security Accreditation Board, where the incumbent reports to the Chair of the EUROSUR Security Accreditation Board.
The main duties, apart from performing tasks of Secretary to the EUROSUR Security Accreditation Board related to this position are:
To be eligible, an applicant shall:
Possess a level of education which corresponds to completed university studies attested by a diploma followed by at least one year full-time professional experience, when the normal period of university education is at least three years (of full-time education);
Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in EU Member States shall be taken into consideration.
Only the required education will be taken into account.
Professional experience will be taken into account after the award of the minimum qualification certifying the completion of the level of studies required above in the criterion a). Only duly documented professional activity is taken into account.
ANY GIVEN PERIOD OF STUDIES OR PROFESSIONAL EXPERIENCE MAY BE COUNTED ONLY ONCE. In order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience, e.g. if the applicant had a fulltime job and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be added to the period. In case of part-time work the professional experience will be calculated pro-rata in line with the workload stated by the applicant. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in the first two bullet points shall be taken into consideration as professional experience if the official documentation is provided.
Suitability of applicants will be assessed against the following criteria in different steps of the selection procedure. Certain criteria will be assessed/scored only for shortlisted applicants during interviews (and or tests):
The selected applicant(s) will be required to make a declaration of commitment to act independently in Union’s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.
Frontex applies an equal opportunities policy and accepts applications without distinction on grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.
The recruitment procedure includes the following steps:
The work and deliberations of the Selection Committee are strictly confidential and any contact of an applicant with its members is absolutely forbidden.
Applicants may be requested to present, at any stage of the selection, documents which will support the information contained in their application form such as originals of their diploma(s), evidence of professional experience clearly indicating the starting, finishing dates and scope of work and workload. Failure to provide such an evidence may lead to disqualification of the respective part of the application.
The most successful applicant will be appointed by the Management Board of Frontex.
In order to be engaged, the appointed applicant shall:
The successful external applicant will be engaged as temporary staff pursuant to Article 2(f) of the Conditions of Employment of Other Servants of the European Communities (CEOS). The temporary post in question is placed in the following function group and grade: AD97.
The staff member’s remuneration consists of a basic salary and allowances. The staff member may be entitled to various allowances, in particular to an expatriation (16 % of basic gross salary) or to a foreign residence allowance (4 % of basic gross salary) – depending on particular situation, and to family allowances (depending on personal situation) such as household allowance, dependent child allowance, pre-school allowance, education allowance.
The final net calculation (amount payable) is as follows:
|Function group, grade and step||AD9
|1. Basic net/payable salary (after all deductions, contributions and taxes are applied)||4 221 EUR
18 851 PLN
|4 366 EUR
19 497 PLN
|2. Other possible monthly entitlements/allowances, depending on the personal situation of the candidate (expressed as gross amount weighted by 70.9 correction coefficient applicable for Poland):|
|b. Household allowance||251 EUR
1 121 PLN
1 142 PLN
|c. Expatriation allowance||914 – 1 098 EUR
4 083 – 4 902 PLN
|953 – 1 137 EUR
4 254 – 5 077 PLN
|d. Dependent child allowances for each child||299 EUR
1 334 PLN
1 334 PLN
|e. Preschool allowance||73 EUR
|f. Education allowance for each child up to||405 EUR
1 810 PLN
1 810 PLN
The remuneration is expressed in EUR, after the compulsory deductions set out in the Staff Regulations or in any implementing regulations is weighted by the correction coefficient for Poland (currently 70.9). It can be paid either in EUR or in PLN according to a fixed exchange rate (currently 4.466 PLN/EUR).
The remuneration of the staff members, the correction coefficient and the exchange rate are updated annually before the end of each year, with retroactive effect from 1 July, in accordance with Annex XI of the Staff Regulations.
Staff pays an EU tax at source and deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxes. The rate of the solidarity levy is 6%.
An (accredited8) European School will operate in Warsaw as of September 2021 to allow dependent children of all Frontex statutory staff (including Polish nationals) to attend a (tuition-free) European-type multilingual education. The school is opening gradually, and the complete education cycle (from Nursery to Secondary level finishing with the European Baccalaureate exam) will be available in September 2024.
Moreover, the headquarters agreement with the Polish authorities is effective as of 1 November 2017. Under this agreement the Polish authorities may provide the following main benefits to Frontex expatriate staff9:
Staff is entitled to annual leave of two working days per each complete calendar month of service and to additional days of leave depending on the grade and age. Moreover, two and a half leave days are granted every year to the staff members entitled to the expatriation or foreign residence allowance for the purpose of visiting their home country. In addition, there are on average 18 public holidays per year. Special leave is granted for certain circumstances such as marriage, birth or adoption of a child, etc.
Frontex being a knowledge-based organization acknowledges the importance of training provided to its staff. Frontex provides general and technical nature training as well as professional development opportunities that are discussed annually during the staff performance appraisal.
Throughout the period of service staff is a member of the EU pension scheme. The pension is granted after completing a minimum of 10 years' service and after reaching the pensionable age of 66 years. The pensionable age for staff recruited before 1 January 2014 varies between 60 and 65 years. Pension rights acquired in one or more national schemes before starting to work at Frontex may be transferred into the EU pension system.
Staff is covered 24/7 and worldwide by the Joint Sickness Insurance Scheme (JSIS). Staff is insured against sickness, the risk of occupational disease and accident as well as entitled under certain conditions to a monthly unemployment allowance, the right to receive payment of invalidity allowance and travel insurance.
For further information on working conditions please refer to the Staff Regulations and the CEOS.
A contract of employment will be offered for a period of five years, with a probationary period of nine months. The contract may be renewed.
Frontex requires selected applicants to undergo a vetting procedure executed by the National Security Authority of the applicants’ state of citizenship in order to obtain a personnel security clearance. The level of the latter depends on the specific post/position. For this post, the required level of clearance is specified on the title page of the Vacancy Notice. Applicants who currently hold a valid personnel security clearance at the above-mentioned level (or higher) may not need to obtain a new one, pending confirmation from their respective National Security Authority. The National Security Authority of the applicant shall provide Frontex, with an opinion or a personnel security clearance in accordance with relevant national legislation. In case selected applicants do not currently hold a valid security clearance at the abovementioned level, Frontex will request such from the National Security Authority of the applicants’ state of citizenship. In case of a failure to obtain the required personnel security clearance or if the National Security Agency issues a negative opinion at the above-mentioned level after the signature of the contract of employment Frontex has the right to terminate the contract of employment.
Frontex ensures that applicants' personal data are processed in accordance with Article 5(1)(a) of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
Please note that Frontex will not return applications to applicants. This is due, in particular, to the confidentiality and security of such data.
The legal basis for the selection procedures of contract staff are defined in the CEOS10.
The purpose of processing personal data is to enable to properly carry out selection procedures.
The selection procedure is conducted under the responsibility of the Human Resources Unit, within the Governance Support Centre of Frontex. The controller for personal data protection purposes is the Head of the Human Resources Unit.
The information provided by applicants will be accessible to strictly limited number of staff in Human Resources, to the Selection Committee members and to Frontex management. If necessary, it will be provided to the staff of Legal and Procurement Unit, external parties directly involved in the selection process or to respective experts in ICT (in case of technical issues with the application).
There will be no automated decision making or profiling upon applicants’ data.
No data is transferred to a third country or international organisation.
Processing begins on the date of receipt of the application. Data storage policy is as follows:
Applicants have the right to request access to and rectification or restriction of processing concerning the data subject or, where applicable, the right to object to processing or the right to data portability. In case of identification data, applicants can rectify those data at any time during the procedure. In the case of data related to the eligibility or selection criteria, the right of rectification can only be exercised by submitting/uploading a new application and it cannot be exercised after the closing date for submission of applications. Withdrawal of a consent to such data processing operations would result in exclusion of the applicant from the recruitment and selection procedure.
Should an applicant have any query concerning the processing of his/her personal data and has substantiated request, he/she shall address them to the HR Sector at firstname.lastname@example.org or Frontex Data Protection Officer at email@example.com.
Applicants may have recourse at any time to the European Data Protection Supervisor (firstname.lastname@example.org).
Each applicant may request a feedback on assessment of his or her applications as established by the Selection Committee and, if deemed appropriate, ask for a formal review/reassessment by writing to email@example.com. Please note that the Selection Committee may only assesses the information provided in the application form (during the screening phase) or your performance during the test and interview (we must disregard any other opinions such as reference letters or your perception of your past achievements). We may not provide you with any data related to other applicants.
If an applicant considers that he/she has been adversely affected by a particular decision related to the selection procedure, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union and Conditions of Employment of Other Servants of the European Union, laid down by Council Regulation (EEC, Euratom, ECSC No 259/68)11, mentioning the reference number of the selection procedure, at the following address:
Plac Europejski 6
The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the applicant is notified of the act adversely affecting him/her or from the date of publication of final outcome on Frontex website.
Applicants also have a possibility to complain to the European Ombudsman. Please note that complaints made to the European Ombudsman have no direct effect on the decision taken by Frontex in regards to your application and on the time period laid down in Article 91 of the Staff Regulations. Under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to Frontex.
Note: It is required to upload the digital application form saved in its original electronic dynamic PDF format (not scanned). Do not use any e-mail communication to submit your application (for exceptional circumstances see point 6 below) – such an application will be automatically disregarded and will not be recorded and further processed.
Frontex Application Form is to be downloaded (as a dynamic PDF form) from Frontex website under the link provided next to the Reference Number of the post. This digital application form is specifically created only for this selection procedure (and shall not be reused for another procedure).
The Frontex Application Form must:
In case you submit more than one application for this procedure, Frontex will only assess the latest one and will automatically disregard all your previous applications.
If at any stage of the selection procedure it is established that any of the requested information provided by an applicant is false or misleading, the applicant in question will be disqualified.
Applicants shortlisted for an interview will be requested to supply documentary evidence in support of the statements made in the application. Do not, however, attach any supporting or supplementary documentation with your application until you have been asked to do so by Frontex.
Incomplete applications, applications uploaded after the deadline, sent by e-mail or applications using inappropriate or altered/manipulated application forms will be automatically disregarded by the system and will not be processed further.
Due to the large volume of applications, Frontex regrets that only applicants invited for the test and interview will be notified about the outcomes. The status of the recruitment procedure is to be found on Frontex website.
Due to high volume of selection procedures handled by Frontex, the period between the closing date for the submission of applications and the final shortlisting of applicants for an interview may take more than two months.
The closing date (and time) for the submission of applications is provided on the title page of the Vacancy Notice.
Please keep a copy of the automatically generated submission code that proves that you have submitted/uploaded your application to Frontex.
Applicants are strongly recommended not to wait until the last day to submit their applications.
Frontex cannot be held responsible for any last-minute malfunction due to an overload of the system or for other technical issues applicants may eventually encounter in the very last moment before the deadline.
1 Type of post: Administrator;
2 For existing EU temporary staff 2(f) applicants for whom Article 55 the Conditions of Employment of Other Servants of the European Union (CEOS) is applicable;
3 Date of publication: 15 September 2021;
4 Regulation (EU) 2019/1896 of 13 November 2019 on the European Border and Coast Guard (OJ L 295, 14.11.2019, p.1);
5 Certified Information Systems Security Professional;
6 Before the engagement, the successful applicant shall be medically examined by the EU medical service to fulfil the requirement of Article 13 of Conditions of Employment of Other Servants of the European Communities (OJ L 56, 4.3.1968, p. 10), as lastly amended;
7 Specific conditions about grading are defined on the title page of the Vacancy Notice. For existing EU temporary staff 2(f) the classification in grade and step should be established in line with Article 55 of the CEOS;
8 The process of accreditation is ongoing;
9 Staff of non-Polish nationality and non-permanent residents;
10 In particular the provisions governing conditions of engagement in Title IV, Chapter 3;
11 OJ L 56, 4.3.1968, p. 1, as last amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013, OJ L 287, 29.10.2013, p.15.